Employer's Guide

Everything you need to know about getting your organisation accredited is included in our guidelines document.

We recommend you read it through carefully, in particular sections 12 and 13, before starting your application. However we realise it is a long document so we’ve listed a few of the key points below.

Criminal Convictions

We are unable to accept applications from people who have been convicted or cautioned for a serious offence.

All spent, unspent and pending convictions, cautions, reprimands or warnings must be disclosed on application. Failure to do so will result in the application being rejected.

Vetting

We want to make sure everyone involved in the scheme is of good character and has no relevant criminal convictions, cautions, reprimands or warnings.

To be sure applicants are appropriate to carry out the roles they’ll be granted, we run four checks:

An identification check
A check against the Police National Computer
A check against Essex Police computer systems and/or the computer systems of police forces in areas the applicant has resided over the last five years
A financial check

To help us do this we ask all applicants to complete a vetting form.

The form is divided into three sections. The first two sections must be kept confidential and as an employer it’s your duty to make sure that happens.

We recommend you follow these steps:

Request proof of identification and residency from your employee. These can include a passport, birth certificate, driving licence or utility bill.
Photocopy these documents.
Fill in your employee’s name and date of birth in the relevant parts of the vetting form.
Write your name and your employee’s name on an A4 envelope
Hand the envelope, photocopied documents and partially completed application form to your employee to finish.
Your employee should complete the application form, place it in the sealed envelope with the photocopied documents and hand it back to you to include in your application.

The form should be accompanied with a photograph of the applicant endorsed by an authorised signatory stating it is of true likeness to them.

Employer Application form

Once you have downloaded an application form you will need to print it out in order to complete it.

Part 1 - Main application

One copy of this form must be filled in for each employer applying for accreditation.

Please ensure that the Information Commissioner’s Registration Number is clearly and concisely recorded.

Part 2 - Statement of Compliance & Disclaimer

An authorised signatory representing each organisation must sign to say they have read, understood and agree to abide by the Community Safety Accreditation Scheme Policy guidelines. Failure to comply will result in the organisation no longer being accepted by the Essex Police Community Safety Accreditation Scheme.

The organisation must sign a disclaimer acknowledging that neither the Chief Constable nor the Police Authority are responsible for the conduct of their employees, any breech of contract or inability to perform a contract either in part or in whole because of the refusal, terminal or withdrawal of accreditation.

Part 3 - Undertaking of confidentiality

All proposed accredited people must read, understand and strictly adhere to the confidentiality agreement.

Part 4 - Employee checklist

You should use this section to record all employees included in the application.

Collating and sending your application

Your finished application is likely to include lots of forms, papers and documentation. To keep them safe we ask that you collate your application in an A4 ring binder and use dividers to separate each section.

Once completed, you can either post your application to the address below or call us on 01245 457149 to make arrangements to deliver it in person. Appointments can be made between 9am and 3.30pm Monday to Friday, excluding bank holidays.

Jenny Stocking
The Community Safety Accreditation Officer
Essex Police Headquarters
PO Box 2
Chelmsford
Essex CM2 6DA

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