Everything you need to know about getting your organisation
accredited is included in our guidelines document.
We recommend you read it
through carefully, in particular sections 12 and 13, before
starting your application. However we realise it is a long document
so we’ve listed a few of the key points below.
We are unable to accept applications from people who have been
convicted or cautioned for a serious offence.
All spent, unspent and pending convictions, cautions, reprimands
or warnings must be disclosed on application. Failure to do so will
result in the application being rejected.
We want to make sure everyone involved in the scheme is of good
character and has no relevant criminal convictions, cautions,
reprimands or warnings.
To be sure applicants are appropriate to carry out the roles
they’ll be granted, we run four checks:
- An identification check
- A check against the Police National Computer
- A check against Essex Police computer systems and/or the
computer systems of police forces in areas the applicant has
resided over the last five years
- A financial check
To help us do this we ask all applicants to complete a vetting
The form is divided into three sections. The first two sections
must be kept confidential and as an employer it’s your duty to make
sure that happens.
We recommend you follow these steps:
- Request proof of identification and residency from your
employee. These can include a passport, birth certificate, driving
licence or utility bill.
- Photocopy these documents.
- Fill in your employee’s name and date of birth in the relevant
parts of the vetting form.
- Write your name and your employee’s name on an A4
- Hand the envelope, photocopied documents and partially
completed application form to your employee to finish.
- Your employee should complete the application form, place it in
the sealed envelope with the photocopied documents and hand it back
to you to include in your application.
The form should be accompanied with a photograph of the applicant
endorsed by an authorised signatory stating it is of true likeness
Employer Application form
Once you have downloaded an application form you
will need to print it out in order to complete it.
Part 1 - Main application
One copy of this form must be filled in for each employer
applying for accreditation.
Please ensure that the Information Commissioner’s Registration
Number is clearly and concisely recorded.
Part 2 - Statement of Compliance & Disclaimer
An authorised signatory representing each organisation must sign
to say they have read, understood and agree to abide by the
Community Safety Accreditation Scheme Policy guidelines. Failure to
comply will result in the organisation no longer being accepted by
the Essex Police Community Safety Accreditation Scheme.
The organisation must sign a disclaimer acknowledging that
neither the Chief Constable nor the Police Authority are
responsible for the conduct of their employees, any breech of
contract or inability to perform a contract either in part or in
whole because of the refusal, terminal or withdrawal of
Part 3 - Undertaking of confidentiality
All proposed accredited people must read, understand and
strictly adhere to the confidentiality agreement.
Part 4 - Employee checklist
You should use this section to record all employees included in
Collating and sending your application
Your finished application is likely to include lots of forms,
papers and documentation. To keep them safe we ask that you collate
your application in an A4 ring binder and use dividers to separate
Once completed, you can either post your application to the
address below or call us on 01245 457149 to make arrangements to
deliver it in person. Appointments can be made between 9am and
3.30pm Monday to Friday, excluding bank holidays.
The Community Safety Accreditation Officer
Essex Police Headquarters
PO Box 2
Essex CM2 6DA
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