The Data Protection Act 1998 gives you the right to access
personal information (information about yourself) held by
You are able to obtain a copy of your personal information held by
Police forces using a right known as Subject Access.
Subject Access is commonly used by an individual to obtain a copy
of their Police National Computer (PNC) record i.e. convictions,
cautions/warnings, reprimands and penalty notice for disorder
(PND). This application may also be used to confirm that an
individual does not have a PNC record.
However Subject Access is not just limited to PNC information. You
have the same rights in respect to information held by Essex Police
on other systems known as Essex Police Local Systems.
Application to Information held about you on
You should use this application to check your
prosecution, conviction, caution, reprimands & warnings
information held about you on the PNC.
To make such an application you will need to complete a data
protection form which is available from the Association of
Chief Police Officers Criminal Records Office website
(ACRO). This will supply ACRO with the necessary
information to search against PNC records.
In conjunction with the form you will also be asked to supply two
forms of identification and the fee of £10, further information as
to how to provide these are detailed on the form.
The form should be submitted direct to ACRO at the below postal
address. ACRO forms are not accepted by Essex Police.
Responses to these applications will be provided from ACRO
direct to you at the postal address you provide on the form.
A response will be dispatched within a statutory 40 day
Should you have further queries regarding the processing of an
application contact ACRO direct at the below contacts:
- Postal address: ACRO (SAR), PO Box 662, Fareham, PO14 9LQ
- Email: firstname.lastname@example.org
- Tel: 0845 60 13 999 (Mon-Fri 8:30-16:30)
- Tel from outside the UK: +44 1962 871111.
Application to Information held about you
locally on Essex Police systems
You may apply also apply for non-PNC personal information that is
held on Essex Police systems (e.g crime recording system). To
make an application please complete an A95 form.
You can get a one in two ways:
1. Download a copy,
fill it in on screen, print it out and send it to us in the
2. Request a copy from an Information Officer by completing
our contact us form or calling 01245 452647 (Mon-Fri 8:00-16:00).
Be ready to state your full name and address and a form will be
posted to you.
The cost of such an application is £10 and two forms of
identification are required.