Essex Police
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Road Collision Records

The road collision records team maintain a record of those collisions on the roads of Essex which have been reported to Essex Police. Statistics are then forwarded to the Department of Transport (who collate national collision and injury figures), and to Essex, Thurrock and Southend councils.

The team's primary purpose is to provide information to help with civil claims arising from these collisions.  This includes providing details of the people involved and copies of police reports.

They receive around 18,000 reports a year and keep a record of information about the collision while officers complete their investigations.

Areas we cover

The Road Collision Records team only deal with collisions within the county area of Essex. We don't cover those areas policed by the Metropolitan Police Service and other sourrounding forces. Some areas in greater London have the location 'Essex' within their postal address but since 1965 are in an area covered by a London Borough.

These areas are not covered by Essex Police:

Barking, Bishop's Stortford, Cheshunt, Chingford, Dagenham, Enfield, Hainault, Harold Wood, Havering, Haverhill, Hornchurch, Ilford, Long Melford, North Ockendon, Rainham, Romford, Sawbridgeworth, Sudbury, Wanstead, West Ham, Woodford, Upminster, M25 Junction 28 roundabout and A12 south of M25.

Essex Police and Metropolitan Police border

Please be advised that a search fee may be charged if a search is undertaked for a report of a collision in another force area before it is realised a location falls outside of the county area of Essex.

How to apply for a collision report - Form RCA518

Copies of reports are not released until all investigations are completed. Currently it may take up to 4 months to answer correspondence, this includes responding to requests for third party details.

Fees are payable for a search of these records to determine wheather a police report has been created. This fee is included in the fee for requests for 'third party' details and copies of a police report.

These fees are reviewed annually in April.

Requests for searches, police collision reports and third party details in road traffic collisions will only be accepted when a completed form RCA518 is submitted by post, with the correct fee.

Third party details provide only limited information about the collision such as the names and addresses of the drivers and owners, insurance companies, date and location of the collision and details of the police officer dealing.

A copy of the police report itself may provide further information including matters such as any explanation provided to the police regarding the cause of the accident. Copies of statements given to the police will be included, if applicable.

Collision reports will not be released until the investigation is concluded.

Updates on the investigation of a collision

The road collision records team does not investigate collisions and are therefore unable to provide updates on the investigation of a collision or details of any pending prosecutions or court results.

Updates on the progress of any investigation can usually be provided by the officer dealing.

The progress of pending prosecutions and court results will usualy be communicated directly to those involved by the joint Essex Police and Crown Prosecution Service County Witness Care Team (part of the Essex Police Criminal Justice and Offender Management Department).

We have compiled some frequently asked questions about road collision records.

Contacting the team

The road collision records team is based at Essex Police Headquarters in Chelmsford.

Requests for information to be provided will only be accepted by post, as above.

You can contact the team

  • By phone (between 8.30am and 4.30pm) on 01245 452638
  • By post at:

Road Collision Records
Essex Police Headquarters
PO Box 2
Springfield
Chelmsford
CM2 6DA

You can also email the team:

roadcollisionrecords@essex.pnn.police.uk

 

 

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