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Road Collision Records

The Road Collision Records Team is part of the Casualty Reduction Section and maintains records which have been created following the report of a collision to Essex Police. Collisions are investigated by police officers in other teams. The staff are there to provide appropriate information to assist with civil claims arising from collisions and collate statistics for the Department of Transport and local authorities.

They receive around 18,000 reports a year and keep a record of information about the collision while officers complete their investigations.

Please be advised that a search fee will be charged if a search is undertaken and it later transpires that the collision falls outside of the Essex Police area.

How to apply for a collision report or associated information

Essex Police has introduced a staged process to applying for information relating to collisions. We will no longer accept letters making bespoke requests. All applications for information must be done utilising our RCR form. If we receive any correspondence relating to the application for information relating to a collision which is not on an Essex Police RCR form the original correspondence will be sent back to you.

The process commences upon submission of a form RCR1 which is available on this web page. The form and appropriate search fee must be submitted to the address below. At the moment we can only accept payment by cheque or postal order made payable to ‘The Police and Crime Commissioner for Essex.’ Work will only commence once funds have cleared.

When we complete our search we will respond to you informing you what information we hold on the information that you provided. In the first instance this will be a potential choice of:

Limited Particulars

Providing names and addresses of all parties, insurance companies in line with the Road Traffic Act 1988 and confirmation of date and location.

Collision Report

Copy of collision report book up to 30 pages. Excludes any Forensic Collision Investigator’s work, vehicle exam report and audio or visual data.

Fatal/ Life Threatening Collision Report

Copy of collision report book up to 30 pages. Excludes any Forensic Collision Investigator’s work, vehicle exam report and audio or visual data.

It is important to note that not all collisions reported to the police will have a full report prepared. In many cases where all drivers have met their duties under the Road Traffic Act, there are no injuries and no substantive evidence of offences only a command and control log with basic details will exist.

You will receive clear direction on how to make application for the information that you require. Throughout the process you will have to use our RCR form series.

Collision reports will not be released until the investigation is concluded.

Updates on the investigation of a collision

Whilst a collision is being investigated it is the responsibility of the Officer in Case to provide you with updates on their progress. In particular key events such as interviewing offenders and a decision whether to prosecute should be provided by them.

Matters which are reported at front counters are dealt with by the Investigation Team within Casualty Reduction. Once you have reported the collision at a front counter they will only update when they have relevant information for you. If you have a query for this team please email them at:

[email protected]

Contacting the team

Requests for information to be provided will only be accepted by post, as above.

You can contact the team

by email

[email protected]

by phone

01245 452280

By post

Road Collision Records
Casualty Reduction Section
PO Box 12169
Billericay
Essex CM12 2DR

Areas covered

The Road Collision Records Team only deal with collisions within the county area of Essex. Areas which fall within London Boroughs but have an Essex postal address are covered by the Metropolitan Police Service and information on collisions within their area should be referred to them.

For clarity, these areas are not covered by Essex Police:

Hertfordshire Constabulary

Bishop's Stortford
Sawbridgeworth
Suffolk Police
Long Melford
Haverhill
Sudbury

Metropolitan Police

Barking,Cheshunt, Chingford, Dagenham, Enfield, Hainault, Harold Wood, Havering, Hornchurch, Ilford, North Ockendon, Rainham, Romford, Wanstead, West Ham, Woodford, Upminster, M25 Junction 28 roundabout and A12 south of M25.
 

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