Facilities Management and Mechanical and Electrical Service Maintenance Contracts

Keywords

Organization, Organisation, Contract, Data, Hard, Facilities, Management, FM, Repairs, M&E, Service, Building, Maintenance, Work, Planned, Reactive, Small, Minor, Projects, Corporate, Buildings, Offices, Police, Stations, Supplier, Provider, Spend, Number, Site, Start, End, Expiry, Date, Duration, Extension, Period, Tender, Review, Rolling, Responsible, Job, Title, Contact, Number, E-mail, Email, Address, Annual, Description, Office, Cleaning, Lift, Service, Waste, Laundry, Fire, Alarms, Intruder, CCTV, Access, Control, Procurement, Mechanical, Electrical.

Publication Number

PUB 1303

Publication Statement

Please note that this information is correct as at 11 April 2022 and may be subject to change.  Essex Police aim to review and update this publication annually.

As with all publications of information by Essex Police, please note caveats may apply regarding the accuracy of data.

Title

Facilities Management and Mechanical and Electrical Service Maintenance Contracts

Date Range

N/A

Background Information

Further information about our procurement services can be found on the Essex Police website.

Contracts Finder can be used to search for contract opportunities, find out what is coming up in the future and look up details of previous tenders and contracts.

Essex Police also use the BravoSolution for our tendering process, which enables contractors/suppliers to sign up and reply to tenders.

The Bluelight Procurement Database also provides Contact and Procurement information.

When we receive requests for individual contact information, with so many customers and other staff managing or involved with contracts and with staff moving roles so frequently, any specific Contract Owner/Procurement Officer names/contact numbers/e-mail addresses quickly become out of date.  Therefore, please use the below generic e-mail address for the Joint Essex Police and Kent Police Procurement Department:

[email protected]

Related Documents/Links

N/A

FOI Publication

Caveat:  The data is correct as at 11 April 2022.

Details of the Office Cleaning, Lift Service and Maintenance, Waste, Laundry, Fire Alarms, Intruder Alarms, CCTV and Access Control contracts.  This includes supplier/provider, annual spend, contract description, the number of sites covered, contract start and end dates, contract duration, date due for tender and contact details.

	Office Cleaning	Lift Service & Maintenance	Waste	Laundry
Supplier Name	(NAME REDACTED)	Liftec Lifts	Suez Re-cycling & Recovery	Incentive Cleaning
Annual Spend	Estimated £947k pa	c. £260,000 pa	c. £320,000 pa	c. £15,000 pa
Contract Description	Office Cleaning	Planned Maintenance of Passenger & Goods Lifts	All Waste Streams Including Crime Scene Management	Included in the Cleaning Contract
Number of Sites Covered	88	34	109	12
Contract Start Date	01/09/2021	01/10/2017	12/10/2017	01/09/2021
Contract Expiry Date	31/08/2025	30/09/2022	11/10/2022	31/08/2025
Contract Duration	4 years including extension options	5 years including extension options	5 years	4 years including extension options
Contact Details	7forceprocurement email address	7forceprocurement email address	7forceprocurement email address	7forceprocurement email address

 

	Fire Alarms	Intruder Alarms	CCTV	Access Control
Supplier Name	No further information will be provided by virtue of the following exemptions: Section 24(1) – National Security Section 31(1)(a)(b)(f) – Law Enforcement Section 38(1)(a)(b) Health and Safety	No further information will be provided by virtue of the following exemptions: Section 24(1) – National Security Section 31(1)(a)(b)(f) – Law Enforcement Section 38(1)(a)(b) Health and Safety	No further information will be provided by virtue of the following exemptions: Section 24(1) – National Security Section 31(1)(a)(b)(f) – Law Enforcement Section 38(1)(a)(b) Health and Safety	No further information will be provided by virtue of the following exemptions: Section 24(1) – National Security Section 31(1)(a)(b)(f) – Law Enforcement Section 38(1)(a)(b) Health and Safety
Annual Spend	Circa £113,000 PA	Circa £15,000 PA	£27,000 PA (Inc custody CCTV, Access Control, Integrated Custody System, Affray Alarms)	Circa £49,000 PA
Contract Description	Planned Maintenance, Servicing and Reactive Repairs  for Fire Alarms	No central contract	Design, Installation and Maintenance of CCTV Systems	No central contract
Number of Sites Covered	No further information will be provided by virtue of the following exemptions: Section 24(1) – National Security Section 31(1)(a)(b)(f) – Law Enforcement Section 38(1)(a)(b) Health and Safety	No further information will be provided by virtue of the following exemptions: Section 24(1) – National Security Section 31(1)(a)(b)(f) – Law Enforcement Section 38(1)(a)(b) Health and Safety	No further information will be provided by virtue of the following exemptions: Section 24(1) – National Security Section 31(1)(a)(b)(f) – Law Enforcement Section 38(1)(a)(b) Health and Safety	No further information will be provided by virtue of the following exemptions: Section 24(1) – National Security Section 31(1)(a)(b)(f) – Law Enforcement Section 38(1)(a)(b) Health and Safety
Contract Start Date	01/07/2018	N/A	01/05/2021	N/A
Contract Expiry Date	30/06/2022	N/A	30/04/2024	N/A
Contract Duration	3 years + 1 + 1 optional extensions	Rolling	3 years	Rolling
Due for Tender Review	Q4 2022	Annually	Q2 2023	N/A
Contact Details	7forceprocurement email address	7forceprocurement email address	7forceprocurement email address	7forceprocurement email address

No further information will be provided by virtue of the following exemptions:

Section 24(1) – National Security

Section 31(1)(a)(b)(f) – Law Enforcement

Section 38(1)(a)(b) Health and Safety

Overall Harm

As you will be aware, any release under the Freedom of Information Act is a disclosure to the world, not just to the individual making the request.  Whilst not questioning the motives of the applicant, there are concerns with regards to naming the companies that we use for Fire Alarms, Intruder Alarms, CCTV and Access Control and the potential for security breaches i.e. someone purporting to be an engineer from x company and gaining unauthorised access to the Essex Police estate.

The threat from terrorism cannot be ignored.  It is generally recognised that the international security landscape is increasingly complex and unpredictable.  Since 2006, the UK Government has published the threat level, based upon current intelligence and that threat is currently categorised as ‘substantial’, see below link:

https://www.mi5.gov.uk/threat-levels

The UK continues to face a sustained threat from violent extremists and terrorists.  It is well established that Police forces use covert tactics and surveillance to gain intelligence in order to counteract criminal behaviour.  It has been previously documented in the media that many terrorist incidents have been thwarted due to intelligence gained by these means.

Any information identifying the focus of policing activity could be used to the advantage of terrorists or criminal organisations.  Information that undermines the operational integrity of these activities will adversely affect public safety and have a negative impact on both National Security and Law Enforcement.

Public Interest Considerations

Factors favouring disclosure of information for Section 24

The public are entitled to know how public funds are spent and by disclosing this information the public would be able to see where money is being spent and know that Essex Police is safeguarding those working for the Police Service and members of the public.

Factors against disclosure of information Section 24

Taking into account the current security climate within the United Kingdom, there should be no information released that may aid criminals/terrorists and their activities.  To what extent the release of information may aid a criminal/terrorist is unknown, but it is clear that it will have an impact on a force’s ability to monitor criminal/terrorist activity if the Essex Police estate was to be compromised.

The public entrust the Police Service to make appropriate decisions with regard to their safety and protection and those working for the Police Service.  The only way of reducing risk is to be cautious with what is placed into the public domain.

The cumulative effect of criminals/terrorists gathering information from various sources would build a picture of vulnerabilities within certain scenarios.  The more information placed in the public domain over time, will provide a more detailed account of the tactical infrastructure of not only a force area but also the country as a whole.

Any incident which results from such a disclosure would by default affect National Security.

Factors favouring disclosure of information for Section 31

Providing the requested information would lead to a better informed public demonstrating that Essex Police take the security of their estate seriously.

Factors against disclosure of information Section 31

Essex Police has a duty of care to the community at large and public safety is of paramount importance.  If a Freedom of Information (FOI) disclosure were to reveal information to the world, it would not only compromise and undermine the security of the national infrastructure, the effective delivery of operational law enforcement would also be undermined as offenders, including terrorist organisations, could use this knowledge to their advantage which would compromise public safety and more worryingly encourage offenders to carry our further crimes.

Factors favouring disclosure of information for Section 38

The disclosure of the information would lead to better informed public awareness of how Essex Police take the security of their estate seriously.

Factors against disclosure of information Section 38

The disclosure of information could place those working for the Police Service or members of the public at risk.

Balancing Test

The points above highlight the merits of not disclosing information pertinent to this request.  The Police Service is charged with enforcing the law, preventing and detecting crime and protecting the communities we serve.  Unauthorized access to the Essex Police estates could compromise ongoing investigations or undermine the policing purpose in the effective delivery of operational law enforcement.

Whilst there is a public interest in the transparency of policing operations and investigations, providing reassurance that the Police Service is appropriately and effectively engaging with the threat from criminals/terrorists, there is a very strong public interest in safeguarding the integrity of Police investigations and all areas of operations carried out by Police forces throughout the UK.  As much as there is a public interest in knowing that policing activity is appropriate and balanced it will only be overridden in exceptional circumstances.

Upon reviewing the factors, we have made a decision that the public interest does not meet the threshold in releasing the details requested.

Essex Police will not divulge information if it is likely that it will compromise the work of the Police Service, place those working for the Police Service or members of the public at risk.  It is, therefore, our belief that the balance test lies in favour of not disclosing the information.