Gender Sex Category - ADR PND PNC Crime Incident Reporting

Keywords

Gender; Male; Female; Sex; Transgender; Non-binary; Binary; Detainees; Officers; ADR; PND; PNC; Crime Incident; Custody; IMS; Information Management Strategy;

Publication Number

PUB 1427

FOI Reference Number

15868

Request Title

Gender Sex Category - ADR PND PNC Crime Incident Reporting

Date Range

Current 2022

Information Requested

Please provide separate answers to the following 8 questions in respect of:

The Annual Data Requirement (ADR)

The Police National Database (PND)

The Police National Computer (PNC)

Crime & Incident Reporting

1. What explanatory guidance has been provided to your police force on the information you should record in the ‘gender/sex' category? As examples, this might include guidance documents provided by: College of Policing, Home Office, ONS, or any other official body. Please provide me with a copy of the guidance document(s) in use.

2. In the gender/sex category does your police force record a victim's or suspect's "natal sex" (their biological sex observed at birth), their "legal sex" (the sex on their birth certificate), or their "self-declared gender or gender identity”?

3. If a male-born person self-identifies as female will this be recorded by you as female or male?

4. If a male-born person self-identifies as non-binary will this be recorded by you as female or male or something else?

5. If someone is transgender (identifies as a different gender to the sex assigned at birth) and has obtained a Gender Recognition Certificate is this recorded by you separately?

6. If someone is transgender (identifies as a different gender to the sex observed at birth) but has not obtained a Gender Recognition Certificate is this recorded by you separately?

7. If a male-born person identifies as female, has obtained a Gender Recognition Certificate and is arrested for/charged with the crime of rape will you record the gender/sex of the suspect/perpetrator as male or female? Will transgender status also be recorded?

8. If a male-born person identifies as female, has not obtained a Gender Recognition Certificate and is arrested for/charged with the crime of rape will you record the gender/sex of the suspect/perpetrator as male or female? Will transgender status also be recorded?

Additionally, please answer the following:

9.The College of Policing requirements for Information Management specify that each UK police force must have an Information Management Strategy (IMS):

Common process for managing police information | College of Policing

As you will know, the IMS should be made available to partners and the public, and I would therefore ask you to please provide me with a copy of your local police force IMS.

Disclosure with Exemptions

No Information Held with Section 16 in an effort to assist.

Information Correct as at

20 March 2022

Date of Disclosure

13 June 2022

Related Documents/Links

National decision model | College of Policing

Code of Ethics | College of Policing

D0500 Police – Incident Command and Control

D0500 Policy - Incident Command and Control | Essex Police

B0100 Police Recording of Incidents and Crimes

Published items | Essex Police

Equality and individual needs | College of Policing

Common process for managing police information | College of Policing

FOI 15868 Response

In respect of Questions 2 through to 8 for the PND / PNC systems, the following applies. The system data is sent by Essex Police from their source systems. Once it is uploaded into PND / PNC it cannot be manipulated any further. If information in PND / PNC is not compliant then Essex Police who is the owner of that information is responsible for addressing it at ‘source’, therefore the PND / PNC system does not require additional ‘guidance’.

Duty to assist – In an effort to assist under Section 16, we can advise:

Caveat: The statements and links issued are correct as at 20/03/2022.

Question 1:

The following statements and links apply to Essex Police in all four areas submitted by the Applicant:

College of Policing Authorised Professional Practice (COP APP) guidance for Essex Police as we follow the National decision model for operational and non-operational situations and the Code of Ethics, which is at the heart of every policy, procedure, decision and action in policing:

National decision model | College of Policing

Code of Ethics | College of Policing

The following links are to Essex Police specific policies on crime and incident reporting which reference the National Standard for Incident Recording (NSIR) and the Home Office Annual Data Return:

D0500 Police – Incident Command and Control

D0500 Policy - Incident Command and Control | Essex Police

B0100 Police Recording of Incidents and Crimes

Published items | Essex Police

In particular, for Custody matters, Essex Police comply with the policies and guidance issued by the COP APP, which has specific sections on Detention and Custody; Detainee Care; Equality and Individual Needs, this includes references to Transgender detainees and Transgender staff:

Equality and individual needs | College of Policing

Question 2 to 8:

ADR: Not all of the data supplied for the Annual Data Return will contain gender information, this information is dependent on the source system used to record it in force. In addition, not all Annual Data Returns require gender information categories.

Crime Incident and Reporting: The above referenced statements and links apply.

Question 9:

Essex Police acknowledge the Common process for managing police information | College of Policing and have since that date published a Force Privacy Notice (see the following link), which identifies how we use your personal data and which supersedes the Information Management Strategy, the link below is issued to all Applicants submitting an FOI request, together with the accompanying statement:

For more information about your information rights, or how Essex Police use your personal data please visit our Privacy Notice via the Essex Police website

https://www.essex.police.uk/hyg/fpnessex/privacy-notice/

Furthermore, the following Policy on Information Management can be reviewed through our Publication Scheme:

Published items | Essex Police