A0200 Policy – Registration of Foreign National and Immigrants
Number: A0200 Date Published: 14 July 2021 Version 3 – July 2021
1.0 Summary of Changes
This policy has been updated on its yearly review as follows:
Updated to take account of the new database for Foreign Nationals known as Nineworks;
Updated National Manual of Guidance;
Form numbers and links corrected to the most recent versions.
2.0 What this Policy is about
This policy outlines the circumstances under which there is a requirement for Foreign Nationals to register with Essex Police and the relevant legislation and mandatory requirements for police registration.
Compliance with this policy and any governing policy is mandatory.
3.0 Detail the Policy
In line with Home Office Guidance Foreign Nationals who are required to register with the police will have that fact endorsed on their passports, travel documents or other documentation issued by the Home Office or UK Border Agency (UKBA).
The foreign national (FN) should present themselves to the police within 7 days of arrival into the UK or within 7 days of receipt of their Leave to Remain Biometric Residence Permit (BRP). The registration does not always take place at this first visit, this will depend on the functioning of police registration service within the individual force.
In a police force such as Essex Police, where an ‘online’ process is used, the FN may not be seen in person until an appointment is attended. Where the FN makes contact in this way, the police force must aim to provide the appointment with a reasonable time which is advisable as ‘within 28 days’ of the initial contact by the FN’.
Where this has not been possible the police force must accept that there may be consequences to the FN, their own police force and perhaps other UK police forces. This could relate to circumstances such as, a future change of residence, a breach of the visa or involvement with the police as a victim, suspect etc.
For all registrations and updates the individual must present themselves in person at the allotted appointment time, to the registering officer so that any checks and verifications can be carried out correctly. This cannot be done by a third party.
The registering officer will remind persons who are required to register of the following:
Foreign National Registration – Immigration Act 1971
Under Section 26(1)(f) of the Immigration Act 1971, foreign nationals from certain countries who are over the age of sixteen years and intend to study or work in the United Kingdom, are required to register with the police within seven days of arrival in the United Kingdom;
Failure to register with the police is an offence and where a person fails to register it can leave them liable to a fine of up to £5000 and or six months imprisonment. Their stay in the United Kingdom may also be affected.
They must also notify the police of changes to their circumstances. In Essex these are currently:
Southend – Victoria Avenue, South on Sea, Essex. SS2 6ES
Countries or territories from which citizens are required to register are:
Afghanistan Iran Qatar Algeria Iraq Russia Argentina Israel Saudi Arabia Armenia Jordan Sudan Azerbaijan Kazakhstan Syria Bahrain Kyrgystan Tajikistan Belarus Kuwait Tunisia Bolivia Lebanon Turkey Brazil Libya Turkmenistan China Moldova United Arab Emirates [UAE] Colombia Morocco Ukraine Cuba North Korea Uzbekistan Egypt Oman Yemen Georgia Palestine Hong Kong Peru
The following details and photo upload are required on initial creation of their online account:
Visa documents/ BRP;
Address within the UK;
Details of last address in their home country;
Details of employment or place of study; details of course, including name of course, duration and level (e.g. degree) if applicable;
Name and address of who is sponsoring the Foreign National to be in the UK;
Work permit if applicable.
At the registration appointment the foreign national will be required to bring:
Visa documents/ BRP;
Proof of address within the UK;
Proof of employment or place of study;
Payment can be taken online (or exact amount cash is accepted at the appointment) then an appointment booked to complete the process.
On production of the required documents and fee the applicant will be issued with a Police Registration Certificate (PRC) by the registering police staff member which shows they have complied with the requirement to register.
After initial registration, the foreign national must comply with the notes printed on the back of the PCR.
Any information acquired when registering foreign nationals will be regarded as having been supplied in confidence and will not be disclosed, except to other Police Forces or Government departments for official use and on the understanding that it will not be disclosed to any outside party.
A foreign national registered with police must, on demand by a police/immigration officer, produce his/her PRC or give a satisfactory reason for not doing so.
If the foreign national does not produce the PRC, (whether or not a satisfactory reason is given), the officer may require its production within 48 hours at a specified police station. If the PRC is to be produced at another station within the EPD, the officer dealing should notify the station concerned by message switch. If production is to be made outside the EPD, a similar message should be sent to the force concerned and recorded on STORM.
If the foreign national produces the PRC at that station within 48 hours, then there is no breach of Regulations.
4.0 Implications of the Policy
4.1 Finance / Staffing / Training / Other
There are no implications regarding this policy.
4.2 Risk Assessment(s)
The risks associated with this policy relate solely to public confidence and satisfaction.
4.3 Equality Impact Assessment
EIA – July 2021
The following have been consulted during the formulation of this document:
Equality and Diversity Co-ordinator
Health & Safety
Strategic Change Team
6.0 Monitoring and Review
This policy will be monitored by the Registrations Officer to ensure that it remains accurate and fit for purpose subject to any change and pending the issue of national guidelines. The Registrations Officer will be responsible for reviewing this policy on an annual basis.
7.0 Related Force Policies or Related Procedures
A 0201 Policy – Registration of Foreign Nationals and Immigrants
8.0 Other Source Documents, e.g. Legislation, Authorised Professional Practice (APP), Partnership Agreements (if applicable)