A0602 Procedure – Community Safety Accreditation Scheme
Number: A0602 Date Published: 16 September 2021 Version 3 – September 2021
1.0 Summary of Changes
This procedure has been updated on its 3 yearly review as follows:
Police Reform Act Section added;
Standards changed to accreditation of Organisations;
Updated information about Private Organisations;
Updated information about Public Organisations;
New entry – Organisation application renewal;
Updated Vetting information;
New entry to process around Training;
New Section on Complaints Procedure;
More information on ID Badges;
Added section on Liability;
New entry on ONC Access/Info sharing;
Updated section on Monitor and review;
New section on Suspension and Withdrawal;
New section on Health and Safety;
New section on Appeals Process.
2.0 What this Procedure is about
Community Safety Accreditation Schemes enable a Chief Constable to accredit certain employers to carrying out of community safety functions. In Essex the following organisations will be considered for accreditation:
Private companies that are stakeholders in the Essex area;
Other public bodies or managing agents, acting on behalf of such local authorities or other public bodies, which, in the reasonable opinion of the Chief Constable, are able to meet the criteria for accreditation.
Two elements are incorporated into the accreditation process:
Accreditation of the employer; and
Accreditation of the employee.
Employers who want to benefit from the scheme must demonstrate that they employ fit and proper persons and have appropriate procedures and policies in place.
The benefits of such a Scheme include the standardisation of the training and vetting procedures for those who carry out security or community safety patrols, as well as individual interviews to access suitability. It will enable better communication between the police and external organisations, formalisation of relationships with the extended Police family and more effective non-police community safety patrols. This will lead to the detection and prevention of crime and anti-social behaviour. The Scheme will provide reassurance to members of the public by confirming that the organisation and its employees reach the high standards set.
It is widely accepted that a uniform presence on the streets and other public places has long ceased to be the sole preserve of police officers and public demand for uniformed foot patrols shows no sign of abating. As a consequence, the last decade has witnessed the expansion of privately funded security patrols in residential areas and shopping centres. More recently, a variety of warden schemes have evolved with local authorities, social housing organisations and other partnerships that provide community safety patrols, utilising paid and trained staff. Such individuals and groups were not initially considered to be part of the police family.
2.1 The Police Reform Act 2002
The Police Reform Act 2002 (“the Act”) introduced a system whereby persons who are not police officers may exercise certain police powers. Under Section 40 of the Act it is stated that the Chief Officer of any police force may, if considered that it is appropriate to do so (for the purposes set out in Section 40(3) of the Act), establish and maintain a Scheme to be known as a “Community Safety Accreditation Scheme” (CSAS).
The purposes set out in Section 40(3) are:
a) contributing to community safety and security; and b) in co-operation with the police force for the area, combating crime and disorder, public nuisance and other forms of anti-social behaviour.
Section 41 of the Act refers to accreditation under Community Safety Accreditation Schemes where the Chief Officer has entered into arrangements with any employer in respect of the carrying out of community safety functions by the employees of that employer.
Section 41(2) enables the Chief Officer to grant accreditation to any employee of the employer where an application has been made in the manner required by the Chief Officer. A Chief Officer shall not grant accreditation to a person under Section 41 unless he is satisfied:
a) That the person’s employer is a fit and proper person to supervise the carrying out of the functions for the purposes of which the accreditation is to be granted; b) That the person is a suitable person to exercise the powers that will be conferred on them by virtue of the accreditation; c) That the person is capable of effectively carrying out the functions for the purposes of which those powers are to be conferred on them; and d) That the person has received adequate training for the exercise of those powers. (Section 41 (4)).
In addition, Section 41(5) allows a Chief Officer to charge such a fee as considered appropriate for considering an application for or the renewal of an accreditation under this section and/or granting such an accreditation.
Where the Chief Officer has granted accreditation to an employee under Section 41 then Schedule 5 of the Act (which sets out the powers that may be conferred on accredited persons) shall have effect (with any restrictions and/or conditions deemed appropriate by the Chief Officer). The powers detailed in Schedule 5 are set out in The Act.
Section 41(6) of the Act states that a person authorised or required to do anything by virtue of an accreditation under Section 41:
a) Shall not be authorised or required by virtue of that accreditation to engage in any conduct otherwise than in course of their employment by the employer with whom the Chief Officer has entered into the arrangements referred to above; and b) Shall be so authorised or required subject to such other restrictions and conditions (if any) as may be specified in his accreditation.
Save where an accreditation has been previously withdrawn or ceases to have effect in accordance with Section 41(8), then the accreditation shall remain in force for such a period as may be specified in the accreditation. However, the accreditation may be renewed at any time with effect from the time when it would otherwise expire (Section 41(7).
An accreditation ceases to have effect (a) if the accredited person ceases to be an employee of the person with whom the Chief Officer has entered into the arrangements; or (b) if those arrangements are terminated or expire (Section 41(8)).
This Scheme has been compiled having taken cognisance of and has adopted the guidance contained in the “NPCC Guidance on Community Safety Accreditation Schemes” published in July 2003 and the Home Office ‘Community Safety Accreditation Schemes’ guidance document.
Compliance with this procedure and any governing policy is mandatory.
3.0 Detail the Procedure
The Community Safety Accreditation Scheme is overseen and co-ordinated Citizens in Policing Team (CiP Team) which is part of the Local Policing Support Unit Command. The Citizens in Policing Coordinator (CiP Coordinator) and Citizens in Policing Training and Development Officer (CiPTD Officer) will be responsible for the day to day running of the scheme and will report any issues/concerns to the Citizens in Policing Manager (CiPM), or to the Citizens in Policing Commander (CiP Commander). The Citizens in Policing Commander will act as the designated officer on behalf of the Chief Constable.
The Scheme is a Community Safety Accreditation Scheme under Section 41 of the Act 2002. It is therefore the intention of the Chief Officer of Essex Police to offer certain employers an accreditation scheme in respect of the carrying out of certain community safety functions as detailed in The Act.
Local authorities and private companies that represent the Essex Police area, and such other public bodies or managing agents, acting on behalf of such local authorities or other public bodies, which, in the reasonable opinion of the Chief Officer, are able to meet the criteria for accreditation as set out in this document will be considered for accreditation under the Scheme.
3.1 Essex Police - Accreditation of Organisation
For an employer to obtain accreditation under the Essex Police scheme, certain standards must be adhered to. In particular, an employer must demonstrate that it is a fit and proper organisation to supervise employees in carrying out the functions for which the accreditation is sought. It is therefore incumbent upon the employer to ensure that relevant protocols are in place and that they will be followed.
All enquiries about setting up an accreditation scheme must be referred to the CiP Team who will then contact the organisation concerned to discuss the scheme and go through the application form.
3.2 Private Organisations
All Private Organisations that wish to be Community Safety Accredited In Essex are first required to apply to be Nationally accredited by the Police Crime Prevention Initiatives Team [email protected] Once a private company have been granted National accreditation, they may apply to the Chief Officer of Essex to become accredited within this Force. That application and process will be progressed and completed by the CiP Team within Local Policing Support Unit (LPSU).
On receipt of an expression of interest from a private organisation a member of the CiP Team will make contact with the Police Crime Prevention Initiatives (PCPI) Team to confirm that the Organisation has been approved Nationally for CSAS.
The PCPI Team will provide a report outlining the details of the organisation and its suitability. (The National accreditation application is reviewed by PCPI every three years and they will seek feedback from any forces where the organisation is operating CSAS to ensure that any concerns are identified).
On confirmation of the National Accreditation CiP Team will send the applicant an Organisation Application form. On receipt of a completed Organisation Application form the CIP Coordinator / CiPTD Officer will make contact with the applicant for the organisation to arrange a site visit and to discuss their application content
The application form along with the National report from the PCPI and a covering report will be completed and sent to the CiP Commander outlining recommendations in relation to the applicants role in Essex, the powers requested and any other information required by the CiP Commander to enable them to make an assessment on behalf of the Chief Constable of the organisations suitability to operate under CSAS in Essex.
Any Private organisations that have their National CSAS status removed either on application, during renewal or for any other reason by the PCPI will not be able to operate the Community Safety Accreditation Scheme within Essex Policing Area. The organisation will be notified of that fact in writing by the CiP Commander.
The applying organisation will be notified in writing on behalf of the CiP Commander of the decision with regard to their application.
3.3 Public Organisations
All Community Safety applications for Public Organisation are not required to be Nationally accredited and will be progressed by the CiP Team within the LPSU.
On receipt of an expression of interest from a Public Body or Organisation the CiP Team will send the applicant a CSAS Organisation Application form (CSAS Organisation Application).
On receipt of a completed Organisation Application form the CiP Coordinator / CiPTD Officer will make contact with the applicant within the organisation to arrange a site visit and to discuss their application content.
On completion of the Site visit to the organisation a report will be completed to the CiP Commander outlining recommendations in relation to the applicant, the powers requested and any other information required by the CiP Commander to enable them to make an assessment of the organisations suitability to operate within Essex.
The applying organisation will be notified in writing on behalf of the Citizens in Policing Commander of the decision with regard to their application.
3.4 Point of Contact
All CSAS Accredited Organisations will have an identified Point of contact who will be the dedicated liaison between Essex Police CiP Team and the accredited Organisation. This Point of contact should be able to deal with any queries regarding their accredited Persons in their organisations including chasing vetting and renewals of vetting, Roles and Powers of their staff, with regard to any complaints procedure, withdrawal or suspension of the scheme. They are responsible for ensuring the CiP Team are notified of any circumstances which have come to like which may raise concerns with an APs suitability to remain on the scheme.
3.5 Application Renewal
Every Organisation must have their CSAS application reviewed every 3 years.
The review will normally be conducted by the CiPTD Officer and a report submitted to the CiP Commander which will include:
Confirmation of Review of their Policy and Procedure;
Number of Accredited persons;
Health check on Aps – Any issues of concern;
Current Powers and any changes requested;
Relationship with Local District Policing Team;
Training requirements including refresher training;
Good examples of partnership working;
Any other Information of note;
On receipt of the renewal report the CiP Commander will be responsible for agreeing or refusing the renewal of the CSAS Status.
Renewal applications by Private Organisations are normally completed every 3 years by the PCPI Team and will accompany the report to the CiP Commander.
If PCPI have not completed a renewal report then they should be contacted by the CiP team to discuss any concerns raised about their renewal.
The applying organisation will be notified in writing on behalf of the CiP Commander of the decision with regard to their renewal.
On agreement of renewal the Organisation will be issued a renewal certificate which will last for a maximum of 3 years. The CiP commander may if they wish request a shorter review date which will be shown on the certificate. This certificate will remain on the Organisations records.
Section 41(5) allows a Chief Officer to charge such a fee as considered appropriate for considering an application for or the renewal of an accreditation under this section and/or granting such an accreditation
It is essential that individual applicants are thoroughly checked to ensure that they are of previous good character or possess no relevant criminal convictions, cautions, reprimands or warnings. The employee must declare any spent convictions or cautions together with any pending matters.
Police checks will be carried out on those employees wishing to be accredited.
This is a condition of the scheme and is required to ensure public confidence. Vetting will normally be to a Minimum level of Non-Police Personnel Vetting (NPPV) level 2 Abbv. There may occasionally be a requirement for a higher level of vetting for specific CSAS roles such as where the applicant may operate within a local LPA policing Hub or require access to Specific Essex Police IT system. Any additional requirement for increased vetting will be reviewed in consultation with the Local District Policing Teams.
There are some roles within the Community Safety Accreditation Scheme where the applicant may only need to be accredited to NPPV 1. This will normally in such cases as Traffic Management Organisations where the staff do not have any access to police data or sensitive information and are used solely in a Traffic Management role as directed by their organisation. The CiPTD Officer will be responsible for ensuring that the Organisation Point of Contact is aware of use of an Applicant vetted to level NPPV 1 and restrictions on their use.
The Level NPPV 1 for some traffic management roles is as per the agreed national recommendations with regard to Traffic Management Organisations who staff have little contact with Police information or police intelligence and are deployed by fully accredited and fully vetted staff.
Essex Police will conduct vetting checks on the employee and on the employee’s spouse/partner and co-residents.
Checks will be made to establish:
Any information relating to the applicant’s current residence or an address at which they have resided in the previous 5 years;
Whether there is a record on the Police National Computer System.
Essex Police are not obliged to disclose any information revealed during the vetting process that results in the refusal of an application.
Applicants are asked to inform their spouse/partner, all dependants over the age of 10 and all co-residents that their details have been provided for the purpose of obtaining vetting clearance for an accreditation scheme.
Where an organisation applies for a member of its staff to become an accredited person (AP) in Essex and that individual is already vetted within another Force area the applying organisation should also send to the CiP Team a confirmation Vetting Pass Certificate from the Police Force who have conducted the vetting. Then CiP Coordinator will then make the required enquiries to ensure that the vetting level of the AP is suitable for their role and that it is in line with requirements of the Essex Police Corporate Vetting Team.
Any out of Force vetting that does not meet Essex Police vetting requirements will be subject of vetting within Essex Police prior to being granted accreditation.
Any person applying to become an accredited person (AP) under CSAS are required to undertake an approved Training Course. This course will be of 3 to 5-day duration training (dependant on organisations need and powers) to ensure that the AP has a full understanding of their role and what is expected of them under CSAS Legislation.
The training must be provided by a nationally approved training provider endorsed by the Police Crime Prevention Academy (PCPA) as recommended by the Home Office.
Essex Police are an endorsed PCPA Provider and are able to provide training to accredited organisation within Essex. Any CSAS training conducted on behalf of another Force Area will need to be agreed by the CiP Manager or CiP Commander in advance. The CiP Team will provide details of all endorsed training providers to the employer/organisation who is responsible for booking and paying for the training of their own staff.
Fees for Community Safety Training for Organisations operating in Essex will be agreed and reviewed annually by the CiP Commander or Head of Department. Topics covered in the training should include:
Roles and responsibilities (including code of conduct);
Basic legal knowledge (including citizen’s arrest, human rights, legislation relevant to role);
Communication skills (should include conflict management, assertiveness, and use of any communication equipment such as phones or radios and Conflict Management);
Reports / Recording Evidence / RIPA CPIA (should cover when to make records of incidents, recording and reporting procedures, use of notebooks);
Health and Safety (including personal safety and risk assessment, crime scene preservation/Management, drugs);
Diversity, race relations and disability discrimination; (covering diversity awareness, fairness, prejudice and stereotyping, anti-discriminatory practice, and Equal Opportunities, Race Relations and Disability Discrimination Acts). Covers the equality Act 2010;
Data Protection Act and information security/GDRP;
Problem Solving / Crime reduction;
Please note this list is the minimum requirement for all CSAS staff.
The CIPTD Officer will ensure that any training provided by an endorsed Training provider meets the needs and syllabus of the Scheme within Essex.
Essex Police do not currently provide training in connection with Traffic Management Powers. The CiPTD Officer will be responsible for ensuring any staff who have this power have obtained the relative endorsed training prior to being granted traffic management or enforcement powers.
Any AP attending an Essex Police CSAS training course will be required to pass an exam at the end of the course. The pass mark for the exam will be 75%. On passing the exam the AP will be provided with a certificate of accreditation. A copy should be retained on the CSAS file along with the Details of the Exam and it result.
In the event of an applicant failing the CSAS exam the CiPTD Officer will arrange for a one to one training to review to discuss the areas where the applicant may need further support or training. The applicant may be required to re-sit the exam and in such cases the applicant will be given a period to review the areas and may re-sit an exam within 28 days. An applicant may sit the exam a maximum of 2 times before being removed from the scheme. They may reapply to be trained again after 12month has elapsed.
In cases where the applicant has just fallen short of the pass mark (only between 65% -74%) the CiPTD Officer may during the review, question the applicants understanding of a topic and may pass the applicant. Where this is done the CiPTD Officer must record the details on the exam sheet of the rationale behind the decision.
Any AP completing a course outside of Essex Police Training will be required to provide a certificate CiP Team with a Certificate from their Training provider to show that they are competent with regard to CSAS. This will be retained on the applicants File along with any additional training or refresher courses.
Where an AP has been trained by an external provider then the CiPTD Officer may wish to interview the AP to ensure that they have a full understanding of their role, and that they are competent and trained to the minimum standard that would be expected of them if operating in Essex Police area.
3.8 Refresher Training
Every accredited organisation will, where necessary, ensure that their accredited staff receive refresher training. The training need will be reviewed as part of the 3-year renewal process with the CiPTD Officer and the organisation and will also form part of the yearly reviews where specific training needs may have been identified.
The refresher training content will be tailored to meet their needs or development of an AP or the organisation. Where there have been significant updates relating to Policing Powers or legislation and where the CiP team feel it is necessary in the interests of the scheme that all AP are updated then arrangements will be made by the CiPTD Officer with the Organisation Contact to ensure the updates are provided.
Any cost regarding identified or organisation request for refresher training will be subject of discussion between the CiP Team. Costs will be dependent on elements such as, how much training required, number of people requiring training, venue location and availability of training staff.
Every employee in a scheme must wear the identifiable clothing provided by their employer and ensure that the accreditation logo is sewn into the shoulder of their uniform. If an accredited person does not have identifiable clothing, then the logo badge may be sewn onto a black armband and the accredited person can then wear that on their arm. An AP that does not have an organisation uniform is not required to wear the accreditation logo provided they are wearing the appropriate ID Badge (as outlined in 8.1 below) at all times when operating under CSAS.
3.10 Information Sharing
A Joint Operating and Information Sharing Agreement will be signed between the employer, Essex Police’s CiP Commander and the accredited organisation to clarify the information sharing arrangements and provide a framework to facilitate and govern the sharing of information, intelligence and evidence. The dissemination of intelligence must be carefully managed and obligations under the Data Protection Act 2018 and/or the Computer Misuse Act 1990, and subsequent associated legislation must be met. It will invariably be in the interests of all partners to work towards the same aims and this will only occur if free and open lines of communication are maintained. Links into the tasking and co-ordination processes at a local level, as per the National Intelligence Model, will be agreed as appropriate in individual circumstances.
The Essex Police Force Information Security Policy W1000 will form the basis of this agreement. The employer must ensure all Accredited Persons are aware of the protocols and the consequence of non-compliance.
Any information provided by Essex Police to an Approved Community Safety Scheme will only be accessed by accredited persons and when not being used will be stored in a secure place, in a locked cabinet accessible by Accredited Persons only. Any computer systems must be held within a secure environment, it should be password protected and will only be accessed by the accredited persons. If there is no current information Sharing agreement in place, then one will be signed by the District Commander and employer clarifying the security arrangements required to be enforced. These security arrangements will be in line with W 1000 Policy – Information Management.
The Employer must provide suitable equipment and resources to ensure adequate operational lines of communication between the Employer and Employee, their police liaison and for any emergency situations.
The Joint Operating / Information Sharing Protocol agreement will assist in clarifying roles and responsibilities. Organisations are to ensure they have a data sharing protocol with all applicable, including the police.
3.12 PNC Access
Within Essex Police organisations which have been accredited may apply to have a AP granted access to the police National Computer (PNC) via the Essex PNC Bureau
In order for an AP to have access they must have
Have been fully vetted to a minimum NPPV 2 Abbv or is in the process of renewal via CVU;
Have current accreditation training / refresher;
Have powers that would require them to access PNC information;
Confirmation in writing from their Point of contact or supervisor of their role and why they need access to PNC.
In order to ensure that the pressure on Essex PNC Bureau staff is kept to a minimum the CiP Team will review the numbers of staff on each organisation that have the PNC access and where necessary restrict the number of APs with access.
Essex PNC Bureau will retain a list of all accredited persons, their roles Vetting expiry date and date of accreditation. It is the responsibility of the CiP team to ensure that list is kept updated. The CiP team will ensure that the role and Powers of the AP with PNC access is shown and also their accreditation Date as well as their vetting expiry
On being granted access to PNC via Essex PNC Bureau the CiP Coordinator or CiPTD Officer will ensure that the person understands what circumstances they can use PNC, the process with regards to how to access it and also the consequences of any breaches. A person will be granted access to PNC information based on their powers and role.
A password will be provided for AP to have access to Essex PNC Bureau and will be changed a minimum of once a year. To have access to PNC information, in addition to the password, the AP must be on the Essex PNC Bureau accreditation list, must have an accreditation number and outline the reason and location for the PNC Check
AP’s with PNC access may have access to the below PNC checks dependant on their CSAS role and powers:
Vehicle Keeper Details- Only be provided with the name and address of the current keeper. AP’s are not permitted to have insurance or MOT details.
Where PNC Bureau discover that a police interest report exists on a vehicle or person, depending on the circumstances, the AP will be transferred to our Control Room to report their findings.
Any breaches of the use or access to PNC may lead to the removal of access to PNC or in some circumstance’s removal from the Community Safety Accreditation Scheme or prosecution.
3.13 Powers Available to Accredited Persons under the Scheme
See Appendix A for the powers available under the scheme.
The following power MUST NOT be granted to an accredited scheme:
Power 20 - Power to photograph persons away from a police station.
Applications to apply the powers are processed by the CiPTD Officer or CiP Coordinator and agreed in writing as part of the application report by the CiP Commander on behalf of Chief Constable. Powers for individual organisations will be reviewed on an annual basis as part of the yearly review to see if they are still appropriate to the role of the accredited person.
Accreditation will not be valid outside the accrediting police force boundary and powers can only be applied when the accredited person is on duty, wearing the approved uniform and in possession of the identity and powers card and while working in the employment of their organisation.
3.13.1 Identification Cards
On Passing Vetting and obtaining the required Training Certificate for CSAS the AP will be issued CSAS Identification Card (show below) which will display the powers provided to them under the act. The identification Badge will contain the embossed CSAS Logo and will be required to be worn at all times when operating under CSAS
If at any time the powers are changed in agreement with the organisation and CIP Team, then the Identification Card should be updated accordingly. Identification cards for each accredited person may be reviewed at any time but should at a minimum be completed every 3 years as part of review process.
Any AP who is subject of Investigation or misconduct and has their accreditation suspended will ensure that their ID badge is returned to their Organisation Point of contact until the matter is resolved and CiP team agree it can be returned to them in writing.
If an employee leaves an organisation, then the employer must notify the Citizens in Policing Administrator to amend the records and the identification card must be returned to Essex Police
3.14 Complaints Procedure
Employers must have established and must maintain satisfactory arrangements for the handling of complaints made by either a member of the public or another employee relating to the carrying out by itself or its employee(s) of the functions for which accreditation is requested and be able to demonstrate these procedures. For the purpose of satisfying themselves that the employers’ complaints system is working properly, Essex Police will require access, with reasonable notice, to individual complaints records and to those operating the complaints system in accordance with Data Protection and Human Rights.
3.15 Monitoring and Reviewing the Schemes
Schemes will be monitored and reviewed by the CiP Coordinator supported by the CiPTD Officer.
Evaluation is a key aspect of any scheme and partners may wish to conduct their own specific evaluations, but yearly-monitoring reports will be sent to the CiP Manager giving basic details of the operation of the Scheme, incidents attended, publicity, initiatives carried out, etc.
Every 3rd year the report will consist of the organisations application renewal which will be forwarded to the CIP Commander to authorise.
To assist in assessing the impact of the scheme the report can include:
Make up of accredited persons by gender, age and ethnicity;
Use of powers;
Issue of Fixed Penalty Notices;
Submission of intelligence reports;
Levels of recorded crime/incidents;
Level of calls from the public;
Details of complaints and their resolution;
Any relevant Best Value Performance Indicator;
The Citizens in Policing Team may wish to periodically patrol with accredited persons from various organisations to ensure that schemes are being adhered to and as part of the Review process.
3.16 Suspension and Withdrawal of Accreditation
Should an Accredited Person be:
a) arrested, cautioned, a conditional caution or been charged with a criminal offence; b) or had contact with the police, or come to the notice of the police, in a manner which may be viewed detrimentally by the police, during the period of his or her accreditation, the accreditation should be suspended immediately and be reviewed by the CiPTD Officer, who at all times should engage in dialogue with the individual’s employer.
The employers may themselves suspend an employee’s accreditation at any time and should inform the CiP Team within 14 days. Furthermore, an employer must notify the CiP Team of any circumstances that would reasonably challenge the individual’s status as a “suitable person”.
Furthermore, an employer must notify the CiP Team of any circumstances that would reasonably challenge the individual’s status as a “fit and proper person”.
The employer must notify the force if three complaints have been made and proven against an individual, or if three instances of misconduct have been found to have occurred, so that the accreditation may be reviewed.
Where any person’s accreditation is modified or withdrawn, the CiP Commander giving notice of modification or withdrawal shall send a copy of the notice to the employer responsible for supervising that person in the carrying out the functions for the purposes of which accreditation was granted.
Where either Essex Police or the employer carry out any of the aforementioned, then any forms of identification, certification, accreditation and powers card must be returned to Essex Police within 14 days from the date of change. The Chief Officer reserves the right to suspend or withdraw an employer or employee’s accreditation at any time. Every effort will be made to consult and notify the employer should such action become necessary.
3.17 Health & Safety
The Employer is responsible for the health and safety of their employees at all times. The Employer must ensure that Employees are suitably trained, equipped and supervised to undertake their duties.
Employers will also be aware of and act upon their responsibilities in relation to Employees working alone. The Employer shall be liable for all costs, claims, demands and liabilities in respect of any loss or damage to vehicles or property, or death or personal injury suffered or incurred by the organisation, in whatever way in connection with the Essex Police Community Safety Accreditation Scheme caused by the Employers act or omission or by the act or omission of any of the employees or agents or of any person acting under its control.
3.18 Appeals Process
In the event of a refusal to accredit or renew the accreditation of an employer / employee or to withdraw an existing accreditation by Essex Police there will be a right of appeal. In the first instance, discussions should be entered into with the CiP Manager or Commander to resolve the issues surrounding the refusal.
Where these issues remain unresolved a formal appeal should be made within three weeks of the date of initial refusal, to the Head od Department. If the decision is upheld by the Head of Department, the employer/employee has 21 days from receipt of notification to appeal to the Chief Officer whose decision shall be final.
If for any reason accreditation is not renewed or is revoked the use of the Community Safety Accreditation Scheme logo or any relevant publicity will be removed by the organisation from any and all documentation. All ID cards and badges must be returned to Essex Police.
4.0 Equality Impact Assessment
EIA - September 2021
5.0 Risk Assessment
Each organisation that wishes to join the scheme will be required to produce a certificate showing that they are in possession of employer’s liability insurance of not less than £5,000,000 and public liability insurance of not less than £5,000,000.
For the purposes of determining liability for the unlawful conduct of employees of a person with whom a Chief Officer has entered into any arrangements for the purposes of a community safety accreditation scheme, conduct by such an employee in reliance or purported reliance on an accreditation under Section 41 shall be taken to be conduct in the course of his employment by that employer; and, in the case of a tort, that employer shall fall to be treated as a joint tortfeasor accordingly. Any reference to joint tortfeasors means the employee and employer and not Essex Police or Essex Police Fire Crime Commissioners Office.
The following have been consulted during the formulation of this document:
District Commander / Policing Inspector
Community Policing Inspectors
7.0 Monitoring and Review
This procedure will be reviewed every 3 years by, or on behalf of, the owner.
8.0 Governing Force policy. Related Force policies or related procedures
A 0600 Policy – Community Policing
W 1000 Policy – Information Management
9.0 Other source documents, e.g., legislation, Authorised Professional Practice (APP), Force forms, partnership agreements (if applicable)