Created 24th November 2020.

Version 1.1

Specific Privacy Notice

DA Support Services Data Release

Release of personal data to held by Domestic Abuse (DA) Support Services to Essex Police / Crown Prosecution Service (CPS)

Introduction

This Specific Privacy Notice has been created to make it easier for you to understand what personal data Essex Police processes about you, how and why it will be used in connection with [add title of processing operation/project/initiative]. It is a requirement of the Data Protection Act 2018 (DPA).

It is subordinate to, and should be read in conjunction with, the force’s high-level Privacy Notice.

The high-level Privacy Notice provides you with complete details of the rights you have relating to the personal data we hold about you now and any personal data we might collect about you in the future.

If you have no access to the internet and require access to the high-level Privacy Notice please contact the Essex Police Information Rights Team (contact details below) and they will provide a copy to you. The team will also facilitate the provision of the Privacy Notice in large font, or Braille, or published in other languages.

Privacy Information

1. Who is the Controller (the person who determines the purpose and means by which your personal data is processed) and what are their contact details?

The Controller is:

Chief Constable of Essex Police
Essex Police HQ
PO Box 2
Chelmsford
CM2 6DA

Section 44(1)(a)

2. What are the contact details of Essex Police’s Data Protection Officer?

Data Protection Officer
Essex Police HQ,
PO Box 2
Chelmsford
CM2 6DA
Email: dpo@essex.police.uk

Section 44(1)(b)

3. For what purpose(s) is my personal data intended to be processed by Essex Police?

For Law Enforcement Purposes – defined as the prevention, investigation, detection or prosecution of criminal offences, the execution of criminal penalties, including the safeguarding against and the prevention of threats to public security, or the policing purpose.

Specifically, the purpose of the processing relates to the release of personal data, including special category personal data, to Essex Police and the Crown Prosecution Service (CPS) which is held by Domestic Abuse Support Services to which an individual has been referred to assist with a criminal investigation, and subsequent prosecution.

Such Domestic Abuse Support Services (organisations) include:

  • The Next Chapter
  • Safer Places
  • Changing Pathways
  • Essex Compass

Information considered for disclosure will include interactions with:

  • Domestic Abuse Practitioners;
  • Independent Domestic Violence Advisors (IDVAs);
  • Any other person who has provided or attempted to provide support,
  • safeguarding or advice in relation to Domestic Abuse.

Section 44(1)(c)

4. What are my rights under the DPA?

You have the following rights under the DPA:
 
Right of access to your personal data Section 44(1)(d)(i)
Section 45

Right of rectification of your personal data Section 44(1)(d)(ii)
Section 46

Right of erasure of your personal data or the restriction of its processing Section 44(1)(d)(iii)
Section 47

Right to lodge a complaint with the Information Commissioner Section 44(1)(e)
Section 51

Full details of those rights and how to exercise them can be found in Essex Police’s high-level Privacy Notice which can be found on the home page of the Essex Police website. It can also be obtained from:

Information Rights Team
Essex Police HQ
PO Box 2
Chelmsford
CM2 6DA
Email: info.rights@essex.police.uk

5. Is there any other information that is necessary to enable me to exercise any of rights listed at 4 above?

No

Section 44(2)(d)
Section 44(3)(a)

6. What is Essex Police’s legal basis for processing my personal data?

Essex Police’s legal basis is found at GDPR Article 6(1) (a) the data subject has given consent to the processing of his or her personal data for one or more specific purposes.

The condition that allows the processing of special category personal data is found at GDPR Article (9)(2)(a) the data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 may not be lifted by the data subject.

Consent can be removed at any time, noting that it cannot be removed retrospectively, by contacting Essex Police’s Data Protection Officer – email dpo@essex.police.uk

Section 44(2)(a)
Section 35(2)

7. How long will my personal data be retained by Essex Police?

The Information will be held in accordance with Essex Police, and (where applicable) the Crown Prosecution Services (CPS), policy pertaining to Information Management.

Section 44(2)(b)

8. Who could Essex Police disclose my personal data to?

When signed by the data subject the consent form provides explicit consent for personal data (including special category) to be disclosed to Essex Police and CPS by the relevant DA Support Services organisation.

Section 44(2)(c)