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13th July 2020.
Version 1.2
The presence of CCTV in and around police premises to improve security, enabling the prevention and detection of crime and disorder.
This Specific Privacy Notice has been created to make it easier for you to understand what personal data Essex Police processes about you, how and why it will be used in connection with [add title of processing operation/project/initiative]. It is a requirement of the General Data Protection Regulation (GDPR).
It is subordinate to, and should be read in conjunction with, the force’s high-level Privacy Notice.
The high-level Privacy Notice provides you with complete details of the rights you have relating to the personal data we hold about you now and any personal data we might collect about you in the future.
If you require this Specific Privacy Notice in Braille or in another language please contact the Force’s Data Protection Officer (contact details below).
The Controller is:
Chief Constable of Essex Police
Essex Police HQ
PO Box 2
Chelmsford
CM2 6DA
DPA Article 13(1)(a) and Article 14(1)(a)
Data Protection Officer
Essex Police HQ,
PO Box 2
Chelmsford
CM2 6DA
Email: [email protected]
DPA Article 13(1)(b) and Article 14(1)(b)
The presence of CCTV in and around police premises is principally to improve security. The use of CCTV supports the policing purposes:
Where the further processing of CCTV (i.e. disclosure of CCTV footage/audio) is for non-law enforcement purposes a strict process will be followed to ensure that the processing of personal data adheres to Data Protection legislation (form A676a applies).
DPA Article 13(1)(c)
Essex Police will collect and process personal data that will consist of video recordings, audio recordings or both (depending on location).
Information captured via CCTV will be stored for 31 days before being overwritten on the 32nd day.
Recordings can only be accessed by authorised members of police staff, or contracted Processor. Recordings will only be accessed upon on receipt of an authorised A676a form (endorsed by Insp. or PSE equivalent – or above). Where the access to the CCTV footage/audio – that may contain personal data – has been sufficiently recorded as strictly necessary and proportionate to achieve its specific purpose. Data will be exported as per manufacturers instructions.
If the access/disclosure of CCTV is to form part of an evidential case it will be subject to legislation regarding the use and handling of police evidence.
DPA Article 13(1)(c) and Article 14(1)(c)
Not applicable
DPA Article 14(1)(d)
For both law enforcement and general purposes, Essex Police may disclose personal data to a wide variety of recipients. This may include disclosures to other law enforcement agencies, partner organisations/agencies working on crime reduction initiatives, partners in the Criminal Justice arena, Victim Support, and to bodies or individuals working on our behalf (such as, IT contractors). Disclosures of personal data will be made on a case-by-case basis, using the personal data appropriate to a specific purpose and circumstances, and with necessary controls in place.
If the access/disclosure of CCTV is to form part of an evidential case it will be subject to legislation regarding the use and handling of police evidence.
DPA Article 13(1)(e)
No, Essex Police does not intend for this personal data to be transferred outside of the UK.
However, should there be a strict requirement for this to occur, the disclosure would be considered using the personal data appropriate to a specific purpose and circumstances, and with necessary controls in place.
DPA Article 13(1)(f) and Article 14(1)(f)
Not applicable
DPA Article 13(1)(f) and Article 14(1)(f)
Information captured will be stored securely for 31 days before being overwritten on the 32nd day.
If the access/disclosure of CCTV is to form part of an evidential case it will be subject to legislation regarding the use and handling of police evidence.
DPA Article 13(2)(a) and Article 14(2)(a)
You have the following rights under the GDPR:
Full details of those rights and how to exercise them can be found in Essex Police’s high-level Privacy Notice which can be found on the home page of the Essex Police website. It can also be obtained from:
Information Rights Team
Essex Police,
HQ
PO Box 2
Chelmsford
CM2 6DA
Email: [email protected]
DPA Article 13(2)(b) and Article 14(2)(c)
Not applicable – does not rely on consent (see Q.6 for lawful basis).
DPA Article 13(2)(c) and Article 14(2)(d)
You may lodge a complaint with the Information Commissioner’s Office. Their contact details are:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
Website: www.ico.org.uk
You may wish to initially raise any concerns with the Data Protection Officer.
DPA Article 13(2)(d) and Article 14(2)(e)
Not applicable
DPA Article 14(2)(f)
No
DPA Article 13(2)(e)
No
DPA Article 13(2)(f) and Article 14(2)(g)
Not applicable
DPA Article 13(2)(f) and Article 14(2)(g)