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May 2021
version 1.0
This specific privacy notice provides details of how Essex Police will process your personal data for media communications (including, but not limited to images; moving footage; audio; comments made). It also provides information on how you can withdraw your consent for this processing.
This Specific Privacy Notice has been created to make it easier for you to understand what personal data Essex Police processes about you, how and why it will be used in connection with [add title of processing operation/project/initiative]. It is a requirement of the General Data Protection Regulation (GDPR).
It is subordinate to, and should be read in conjunction with, the force’s high-level Privacy Notice.
The high-level Privacy Notice provides you with complete details of the rights you have relating to the personal data we hold about you now and any personal data we might collect about you in the future.
If you have no access to the internet and require access to the high-level Privacy Notice please contact the Essex Police Information Rights Team (contact details below) and they will provide a copy to you. The team will also facilitate the provision of the Privacy Notice in large font, or Braille, or published in other languages.
The Controller is:
Chief Constable of Essex Police
Essex Police HQ
PO Box 2
Chelmsford
CM2 6DA
Article 13(1)(a)
Article 14(1)(a)
Data Protection Officer
Essex Police HQ,
PO Box 2
Chelmsford
CM2 6DA
Email: [email protected]
Article 13(1)(b)
Article 14(1)(b)
When Essex Police wish to use your personal data for media and communication purposes, they will seek the consent from the data subject (force form A516). This form has been designed so that you can give a clear indication of your consent in relation to the processing of your personal data (including, but not limited to: images; moving footage; audio; comments made) for media communications. The consent form enables you to provide general consent or project/campaign specific consent for Essex Police’s internal and external media communications.
Article 13(1)(c)
Essex Police will collect and process the following personal data:
personal information captured on the a516 consent form (name/date of birth, contact information etc.);
Essex Police will process your personal data in accordance with the consent type given on the a516 media consent form.
Essex Police’s legal basis is found within the GDPR Article 6(1)(a) the data subject has given consent to the processing of his or her personal data for one or more specific purposes.
Article 13(1)(c)
Article 14(1)(c)
N/A
Article 14(1)(d)
N/A
Article 13(1)(e)
No
Article 13(1)(f)
Article 14(1)(f)
N/A
Article 13(1)(f)
Article 14(1)(f)
Up to two years
Article 13(2)(a)
Article 14(2)(a)
Right to be informed
Right of access
Right of erasure
Right to restriction of processing
Right to data portability
Right to object
Right not to be subject of automated decision-making
Full details of those rights and how to exercise them can be found in Essex Police’s high-level Privacy Notice which can be found on the home page of the Essex Police website. It can also be obtained from:
Information Rights Team
Essex Police HQ
PO Box 2
Chelmsford
CM2 6DA
Email: [email protected]
Article 13(2)(b)
Article 14(2)(c)
Yes, you may withdraw your consent at any time. However, that withdrawal does not affect the lawfulness of any processing of your personal data before its withdrawal. To withdraw your consent please email: [email protected]
Article 13(2)(c)
Article 14(2)(d)
You may lodge a complaint with the Information Commissioner’s Office. Their contact details are:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
Website: www.ico.org.uk
You may wish to initially raise any concerns with the Data Protection Officer.
Article 13(2)(d)
Article 14(2)(e)
N/A
Article 14(2)(f)
No
Article 13(2)(e)
No
Article 13(2)(f)
Article 14(2)(g)
N/A
Article 13(2)(f)
Article 14(2)(g)