AIM: Professional Standards department receive nominations for commendations/awards for the public who have assisted officers in the line of duty.
This Specific Privacy Notice has been created to make it easier for you to understand what personal data Essex Police processes about you, how and why it will be used in connection with [add title of processing operation/project/initiative]. It is a requirement of the General Data Protection Regulation (GDPR).
The high-level Privacy Notice provides you with complete details of the rights you have relating to the personal data we hold about you now and any personal data we might collect about you in the future.
If you have no access to the internet and require access to the high-level Privacy Notice please contact the Essex Police Information Rights Team (contact details below) and they will provide a copy to you. The team will also facilitate the provision of the Privacy Notice in large font, or Braille, or published in other languages.
Who is the Controller (the person who determines the purpose and means by which your personal data is processed) and what are their contact details?
The Controller is: Chief Constable of Essex Police Essex Police HQ PO Box 2 Chelmsford CM2 6DA
For what purpose(s) is my personal data intended to be processed by Essex Police?
Part of the nomination process requires checks to be conducted on police systems, including the Police National Computer (PNC), in relation to criminal history or intelligence held on nominees. It is important to note that any previous conviction or involvement with the police will not result in an automatic disqualification. Each nomination will be reviewed on a case-by-case basis to confirm suitability.
GDPR Reference Article 13(1)(c)
What personal data of mine will be processed by Essex Police?
Essex Police will collect and process the following personal data:
Name and date of birth
Place of birth
How will my personal data be processed by Essex Police?
Essex Police will process the personal data belonging to members of the public who are nominated for a commendation/aware on a locally held database (spreadsheet) managed by the Professional Standards Department. This database will be held on the Essex Police network and recipients will be limited to Business Support Officer(s) and Head of Dept.
What is Essex Police’s legal basis for processing my personal data?
Personal data will be processed with a lawful basis found at Article 6(1)(e) of the GDPR public task and then based on explicit consent (Article 9(2)(a) GDPR) for the criminal offence personal data.
How long will my personal data be retained by Essex Police?
The record will be destroyed at the end of the current year plus 5 years, in accordance with the Public Relations Management section of the Non-Policing Schedule within the procedure W1012 Records Review, Retention & Disposal.
Right to be informed Right of access Right of erasure Right to restriction of processing Right to data portability Right to object Right not to be subject of automated decision-making
Full details of those rights and how to exercise them can be found in Essex Police’s high-level Privacy Notice which can be found on the home page of the Essex Police website. It can also be obtained from:
Information Rights Team Essex Police, HQ PO Box 2 Chelmsford CM2 6DA
If my personal data will used for automated decision-making, including profiling what logic will be involved and what significance and consequences will there be for me from the automated decision-making?