Revised 3rd August 2020.
Version 1.2

Specific Privacy Notice

Stop and Search Review Panel

A newly formed review panel which will scrutinise stop and searches conducted by Essex Police. The community-based panel will review body worn video footage captured as part of stop and searches.


This Specific Privacy Notice has been created to make it easier for you to understand what personal data Essex Police processes about you, how and why it will be used in connection with [add title of processing operation / project / initiative]. It is a requirement of the Data Protection Act 2018 (DPA).

It is subordinate to, and should be read in conjunction with, the force’s high-level Privacy Notice.

The high-level Privacy Notice provides you with complete details of the rights you have relating to the personal data we hold about you now and any personal data we might collect about you in the future.

If you require this Specific Privacy Notice in Braille or in another language please contact the Force’s Data Protection Officer (contact details below).

Privacy Information

Who is the Controller (the person who determines the purpose and means by which your personal data is processed) and what are their contact details?

The Controller is:

Chief Constable of Essex Police
Essex Police HQ
PO Box 2

DPA Section 44(1)(a)

What are the contact details of Essex Police’s Data Protection Officer?

Data Protection Officer
Essex Police HQ
PO Box 2
Email: [email protected]

DPA Section 44(1)(b)

For what purpose(s) is my personal data intended to be processed by Essex Police?

The panel reviews stop and search body worn video (BWV) footage. The panel examines: the compliance with PACE Code A; the proportion of searches that result in a positive outcome; and what those outcomes were. They may also review complaints. The panel is made up of members of the community.

Your personal data may be processed (BWV footage viewed) by this review panel should you be subject to being stopped and searched by an Essex Police Officer.

DPA Section 44(1)(c)

What are my rights under the DPA?

You have the following rights under the DPA:

  • Right of access to your personal data Section 44(1)(d)(i) Section 45
  • Right of rectification of your personal data Section 44(1)(d)(ii) Section 46
  • Right of erasure of your personal data or the restriction of its processing Section 44(1)(d)(iii) Section 47
  • Right to lodge a complaint with the Information Commissioner Section 44(1)(e) Section 51

Full details of those rights and how to exercise them can be found in Essex Police’s high-level Privacy Notice which can be found on the home page of the Essex Police website. It can also be obtained from:

Information Rights Team
Essex Police HQ
PO Box 2
Email: [email protected]

Is there any other information that is necessary to enable me to exercise any of rights listed at 4 above?

Not applicable

DPA Section 44(2)(d) and Section 44(3)(a)

What is Essex Police’s legal basis for processing my personal data?

Where we are processing personal data about you as part of a Stop and Search BWV Review, we rely upon the following lawful conditions:

  • Police and Criminal Evidence Act 1984 (PACE) – Code A
  • Article 6(1)(c) – processing that is necessary for DCC to fulfil a statutory obligation (as Senior Responsible Risk Owner)
  • Article 6(1)(e) – processing for the purposes of delivering a public task carried out in the public interest
  • Article 9(2)(b) – processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law Section 44(2)(a) and Section 35(2)

How long will my personal data be retained by Essex Police?

In accordance with Essex Police Information Management Policy and Procedure – W 1012 applies.

DPA Section 44(2)(b)

Who could Essex Police disclose my personal data to?

The personal data will remain under the Controllership of the Chief Constable of Essex Police: The Communities and Engagement Coordinator (within the Local Policing and Support Unit) will grant access to the personal data (BWV footage) to members of the Essex Police Stop and Search BWV Review Panel.

DPA Section 44(2)(c)