This Specific Privacy Notice has been created to make it easier for you to understand what personal data Essex Police processes about you, how and why it will be used in connection with surveying drivers of victim satisfaction. It is a requirement of the General Data Protection Regulation (GDPR).
It is subordinate to, and should be read in conjunction with, the appropriate high-level Privacy Notice for Essex Police.
The high-level Privacy Notice provides you with complete details of the rights you have relating to the personal data we hold about you now and any personal data we might collect about you in the future.
If you have no access to the internet and require access to the high-level Privacy Notice please contact the Essex Police Information Rights Team (contact details below) and they will provide a copy to you. The team will also facilitate the provision of the Privacy Notice in large font, or Braille, or published in other languages.
Who is the Controller (the person who determines the purpose and means by which your personal data is processed) and what are their contact details?
The Controller is:
Chief Constable of Essex Police Essex Police HQ PO Box 2 Chelmsford CM2 6DA
Article 13(1)(a) Article 14(1)(a)
What are the contact details of Essex Police’s Data Protection Officer?
Data Protection Officer Essex Police HQ PO Box 2 Chelmsford CM2 6DA
For what purpose(s) is my personal data intended to be processed by Essex Police?
To undertake research to better understand drivers of victims’ satisfaction.
To explain further, the data collected for law enforcement purposes is intended to be re-purposed specifically for the purposes of this research project – lead by a Senior Manager within Essex Police – to study the drivers of victim satisfaction. The results of this research will inform any necessary changes required by Essex Police to make improvements.
What personal data of mine will be processed by Essex Police?
Essex Police will collect and process the following personal data:
Athena investigation URN, crime type (Residential Burglary – Dwelling), Name of victim, victim contact number, date outcome applied (closed investigation), outcome type (reason closed), district / ward / LSOA, date recorded.
New data will be collected as part of the follow up survey, this information relates to victim satisfaction and is not personal data.
How will my personal data be processed by Essex Police?
Essex Police will process your personal data in the following ways:
As part of this research project, you (as a victim of crime) will be contacted by Essex Police by SMS text message. Those that take part in this research project may also be invited to engage with Essex Police by letter, further text messages, email or telephone call.
Some communications will appear obviously from Essex Police, whereas other communication will appear from the number 07507 310852 – please be reassured that this number and its communications are controlled by Essex Police.
What is Essex Police’s legal basis for processing my personal data?
Essex Police’s legal basis
UK GDPR Article 6(1)(a): the data subject has given consent to the processing of his or her personal data for one or more specific purposes
UK GDPR Article 6(1)(e): processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
The initial processing is done so based on ‘public task’, however, during the course of the research project, victims of crime will partake in survey activity based on their ‘consent’.
Article 13(1)(c) Article 14(1)(c)
If my personal data is obtained by Essex Police from someone else what are the categories of personal data collected?
Who will my personal data be disclosed to by Essex Police?
This will remain within Essex Police
Does Essex Police intend to transfer my personal data out of the U.K. or to an international organisation?
Article 13(1)(f) Article 14(1)(f)
If Essex Police intends to transfer my personal data out of the U.K. or to an international organisation what safeguards are there to protect my personal data?
Article 13(1)(f) Article 14(1)(f)
How long will my personal data be retained by Essex Police?
The research project is running between June 2022 and May 2023; however, the data may need to be reviewed post-report. Therefore, the deletion of any personal data will be no later than December 2023.
Article 13(2)(a) Article 14(2)(a)
What are my rights under the GDPR? You have the following rights under the GDPR:
Right to be informed
Right of access
Right of erasure
Right to restriction of processing
Right to data portability
Right to object
Right not to be subject of automated decision-making
Full details of those rights and how to exercise them can be found in Essex Police’s high-level Privacy Notice which can be found on the home page of the Essex Police website. It can also be obtained from:
Information Rights Team Essex Police HQ PO Box 2 Chelmsford CM2 6DA
If Essex Police relies on my consent to be the legal basis for processing my personal data can I withdraw that consent?
Yes you may withdraw your consent at any time. However, that withdrawal does not affect the lawfulness of any processing of your personal data before its withdrawal.
Article 13(2)(c) Article 14(2)(d)
Who can I lodge a complaint with if I am unhappy about the way my personal data is processed by Essex Police?
You may lodge a complaint with the Information Commissioner’s Office. Their contact details are:
Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Telephone: 0303 123 1113
You may wish to initially raise any concerns with the Data Protection Officer.
Article 13(2)(d) Article 14(2)(e)
If my personal data was obtained by Essex Police from someone else from who or where was it obtained by Essex Police?
Am I required to provide my personal data under a statutory or contractual requirement, or a requirement necessary to enter into a contract, or am I obliged to provide it?
No – participation with this research project is based on consent, and consent can be withdrawn at any time selecting OPT-OUT on the SMS text survey, or OPT-OUT on the MS Form of the survey – or by emailing [email protected]
Will my personal data be used for automated decision-making, including profiling?
Article 13(2)(f) Article 14(2)(g)
If my personal data will used for automated decision-making, including profiling what logic will be involved and what significance and consequences will there be for me from the automated decision-making?