Job title: Architectural Building Surveyor Grade: PO 4 Role code: E40823 Status: Police Staff Home Office code: Organisational Support
Main purpose of the role:
Design and develop construction projects as part of the Estate Services Capital & Revenue Programme for the Essex Estate, delivering a portfolio of schemes from initial design. Facilitate and manage space planning solutions and project manage schemes for rationalisation and improvements to buildings while also assisting with the management and procurement of the Planned and Reactive Maintenance Services and subsequent site management, compliance, health & safety and performance of contractors; engaging with the key stakeholders and customers in order to co-ordinate and effectively manage the occupation of space and promote agile working and ensure effective prioritisation and planning in regards to maintenance and construction.
Design and develop a range of construction projects, managing schemes from initial design through to final account stage, preparing specifications and tender documentation and providing contract administration for all stages of projects, ensuring the role of Designer is met as required by the CDM Regulations, ensuring that projects operate in line with financial and corporate procedures, implementing best practice for on-site working, provision of Health & Safety documentation, risk assessments, method statements and monitoring the performance and compliance of contractors.
Assist with the development and implementation of the Estate Services Capital & Revenue Programme, providing estimates, development appraisals, feasibility studies and survey reports, to enable the financial planning and forecasting of works and the assessment of resource and consultancy requirements and assist with design layouts and accommodation proposals for schemes and engaging with stakeholders and customers to obtain the client brief.
Assist with the review and development of proposals for improving the performance of buildings owned or utilised by the Forces, assess use of space, layout, application of resources, review environmental considerations, identifying areas for improvement and action, consult with stakeholders and provide professional advice and recommendations, in order to maximise the effective utilisation of property and achieve best value.
Provide proactive support and advice on all construction related services matters, providing professional expertise in order to enable each Force to make best use of its property assets and assist with the development and establishment of specifications, drawings and standards for construction services, updating policy, procedures and guidelines in order to ensure the effective development of building services infrastructure.
Assist in managing the facilitation of Building Maintenance Contracts and the management of all planned property maintenance and reactive repairs encompassing the Essex Estate, developing a rolling programme of works, ensuring that the programme is delivered in a cost effective and timely manner.
Manage the regular building condition inspections of the Essex Estates in order to identify maintenance and repair requirements and review and assess building performance and provide reports and appraisals identifying future planned maintenance projects and monitor expenditure associated with the ongoing Reactive/Responsive Maintenance.
Oversee and undertake as necessary, inspections of all properties in order to identify space which could be used more efficiently and prepare business cases in conjunction with line managers where targets around sustainability, space reduction and savings can be driven by more effective use of space.
Manage Master Drawings for the estate ensuring that any changes and alterations to drawings are made following any building works and communicated to the Programme Team for Estate Management System updates and develop and implements drawing management protocols in liaison with line managment.
May 2015, updated September 2020.
The Architectural Building Surveyor will be a qualified Member or Fellow of the Royal Institute of Chartered Surveyors MRICS/FRICS Building Surveyor and/or Member of the Chartered Institute of Architectural Technologists MCIAT qualified. They must have experience in an architectural or building surveying practice working in a design & technical capacity at the level of self-managing projects from inception through to completion.
The Architectural Building Surveyor must be fully conversant and experienced in producing all types of 2D building design & technical drawings using a computer aided drafting package, preferably AutoCAD. They will be expected to produce the following types of drawings on computer: Measured surveys, plans, elevations, sections, client presentation material, and technical detail drawings for tender packages, construction issue drawings and as built information.
The Architectural Building Surveyor must be fully conversant in producing feasibility, preliminary design proposals including producing estimated costs, in arranging and organising structural & services surveys, carried out site measured surveys, produced detail design in accordance with all required regulations along with estimated costs, undertaken planning negotiations and applications, made listed building applications, worked out the technical detailing of all building aspects to comply with Building Regulations, undertake negotiations and applications for Building Control approval, incorporating all CDM requirements.
The Architectural Building Surveyor must have the ability to understand, interpret and disseminate technical issues regarding space management and utilisation of buildings. They must have strong negotiating skills with the ability to broker effective outcomes for the introduction of agile working. Excellent communication skills are essential.
Personal attributes for the Architectural Building Surveyor include enthusiasm, self-motivation, pro-activity, flexibility and being skilled in the co-ordination and prioritisation of works across the Estate Portfolio and Services.
The post holder will be required to travel within and outside the Essex Police Districts. Flexible working hours are required to meet the needs of the business.
The post holder will be required, on a roster basis, to provide out of hours assistance for emergency calls from all Police properties. This will involve the provision of advice to customers and contractors and/or the attendance on site to identify and put in hand remedial action.
Analyse Critically (Level 2)
I ensure that the best available evidence from a wide range of sources is taken into account when making decisions. I think about different perspectives and motivations when reviewing information and how this may influence key points. I ask incisive questions to test out facts and assumptions, questioning and challenging the information provided when necessary. I understand when to balance decisive action with due consideration. I recognise patterns, themes and connections between several and diverse sources of information and the best available evidence. I identify when I need to take action on the basis of limited information and think about how to mitigate the risks in doing so. I challenge others to ensure that decisions are made in alignment with our mission, values and the Code of Ethics.
Collaborative (Level 2)
I manage relationships and partnerships for the long term, sharing information and building trust to find the best solutions. I help create joined-up solutions across organisational and geographical boundaries, partner organisations and those the police serve. I understand the local partnership context, helping me to use a range of tailored steps to build support. I work with our partners to decide who is best placed to take the lead on initiatives. I try to anticipate our partners' needs and take action to address these. I do not make assumptions. I check that our partners are getting what they need from the police service. I build commitment from others (including the public) to work together to deliver agreed outcomes.
Deliver, Support and Inspire (Level 2)
I give clear direction and expectations, helping others to understand how their work operates in the wider context. I identify barriers that inhibit performance in my teams and take steps to resolve these, enabling others to perform. I lead the public and / or colleagues, where appropriate, during incidents or through the provision of advice and support. I ensure the efficient use of resources to create the most value and the right impact within my areas. I keep track of changes in the external environment, anticipating both the short and long term potential implications for the Police Service. I motivate and inspire others to achieve their best.
Emotionally Aware (Level 2)
I consider the perspectives of people from a wide range of backgrounds before taking action. I adapt my style and approach according to the needs of the people I am working with, using my own behaviour to achieve the best outcome. I promote a culture that values diversity and encourages challenge. I encourage reflective practice among others and take the time to support others to understand reactions and behaviours. I take responsibility for helping to ensuring the emotional well being of those in my teams. I take the responsibility to deal with any inappropriate behaviours.
Innovative and Open-minded (Level 2)
I explore a number of different sources of information and use a variety of tools when faced with a problem and look for good practice that is not always from policing. I am able to spot opportunities or threats which may influence how I go about my job in the future by using knowledge of trends, new thinking about policing and changing demographics in the population. I am flexible in my approach, changing my plans to make sure that I have the best impact. I encourage others to be creative and take appropriate risks. I share my explorations and understanding of the wider internal and external environment.
Take Ownership (Level 2)
I proactively create a culture of ownership within my areas of work and support others to display personal responsibility. I take responsibility for making improvements to policies, processes and procedures, actively encouraging others to contribute their ideas. I am accountable for the decisions my team make and the activities within our teams. I take personal responsibility for seeing events through to a satisfactory conclusion and for correcting any problems both promptly and openly. I actively encourage and support learning within my teams and colleagues.
I take into account individual needs and requirements in all of my actions. I understand that treating everyone fairly does not mean everyone is treated the same. I always give people an equal opportunity to express their views. I communicate with everyone, making sure the most relevant message is provided to all. I value everyone's views and opinions by actively listening to understand their perspective. I make fair and objective decisions using the best available evidence. I enable everyone to have equal access to services and information, where appropriate.
I always act in line with the values of the police service and the Code of Ethics for the benefit of the public. I demonstrate courage in doing the right thing, even in challenging situations. I enhance the reputation of my organisation and the wider police service through my actions and behaviours. I challenge colleagues whose behaviour, attitude and language falls below the public's and the service's expectations. I am open and responsive to challenge about my actions and words. I declare any conflicts of interest at the earliest opportunity. I am respectful of the authority and influence my position gives me. I use resources effectively and efficiently and not for personal benefit.
Public Service (Accredited)
I act in the interest of the public, first and foremost. I am motivated by serving the public, ensuring that I provide the best service possible at all times. I seek to understand the needs of others to act in their best interests. I adapt to address the needs and concerns of different communities. I tailor my communication to be appropriate and respectful to my audience. I take into consideration how others want to be treated when interacting with them. I treat people respectfully regardless of the circumstances. I share credit with everyone involved in delivering services.
I ensure that my decision-making rationale is clear and considered so that it is easily understood by others. I am clear and comprehensive when communicating with others. I am open and honest about my areas for development and I strive to improve. I give an accurate representation of my actions and records. I recognise the value of feedback and act on it. I give constructive and accurate feedback. I represent the opinions of others accurately and consistently. I am consistent and truthful in my communications. I maintain confidentiality appropriately.
Customer Services (Level 3)
Responds promptly and effectively to requests for assistance from customers, establishing and checking their service requirements.Understands the importance of completing accurate customer records and provides them with accurate and up to date information. Works well with others to improve standards of service and gathers information on customer feedback both positive and negative. Confident in face to face and telephone encounters with customers, accurately gauging needs and feelings through observation of behaviour and sensitive questioning. Is helpful and courteous at all times and remains calm, minimising potential conflict situations.
Estates - Capital (Level 3)
Possesses a sound working knowledge of Capital issues, including financial procedures, contract management, surveying skills and project stages. Is able to supervise subcontract staff and respond to the majority of operational queries.
Estates - Revenue (Level 3)
Possesses a sound working knowledge of estates revenue issues, including financial procedures, contract management, surveying skills and project stages. Is able to supervise subcontract staff and respond to the majority of operational queries. Able to initiate and project manage revenue building projects.
Health and Safety (Level 3)
Has a basic understanding of Health and Safety issues affecting the current role and working environment. Takes responsibility for personal safety and the safety of others. Aware of hazards and reports problems identified to line manager. Understands and minimises the physical risk of injury through the use of proper manual handling procedures.
Internal Consultancy (Level 3)
Demonstrates an understanding of Force business / internal client needs and expectations in relation to the consultancy specialism offered by the Department or Unit. Clarifies client requirements in response to requests for help and support. Collects and analyses relevant data, using appropriate methodologies and offers practical solutions which meet client requirements. Builds and develops effective working relationships with clients.
Knowledge of Police Environment and Policy (Level 3)
Has a basic awareness of current policing issues, the environment in which Kent Police and / or Essex Police operate and developments in the way the County is policed. Possesses sufficient knowledge of the roles of the various Areas / Departments, organisation structures and police systems to operate effectively. Understands appreciates and adheres to working procedures, practices and policies relevant to the current role. Familiar with Force goals and local business plan objectives.
Management of Police Information (MOPI) (Level 4)
Full compliance with Level 3. Has successfully completed all standard relevant Information Management and Security training package(s). Accurate use of Government Security Classification (GSC). Ensures physical and digital records are stored with appropriate security relevant to the sensitivity of the documents and has working understanding of appropriate National Retention Schedules. Is able to quality assure own records management processes as well as those of any staff for whom they have supervisory responsibility. Is aware of where to seek further support in relation to Records management within force when necessary. If nominated as an Information Asset Assistant is familiar with the NPCC Information Asset Owners Handbook.
Office Technology (Level 5)
Expert in the use of one or more office software products. Is proficient in the use of these packages to significantly enhance the quality and/or presentation of work required within the role. This is likely to relate to the use of spreadsheet, database or desktop publishing packages and may include the manipulation of reports, moving data between applications, using scanning or optical storage peripherals, etc. to make the best use of information Recognises and makes the best possible use of office systems and/or understands how office systems can be used to improve the way work is undertaken.
Project Management (Level 4)
Capable of demonstrating a practical knowledge of project management principles and techniques. Able to define, plan and manage projects within a Department or Division. Recommends and agrees project objectives, timescales and budget with the appropriate senior officer. Leads a small team from within the Department or Division. Able to identify resources required and their appropriate role and skills. Monitors costs and milestones and proactively reports exceptions to next tier management. Has some knowledge of risk management Able to deliver small projects on time and within budget. Understands the principles of benefits management.
Risk Management (Level 3)
Demonstrates an awareness of personal risk management issues, challenges or difficulties likely to affect the post holder in the execution of their duties. Able to anticipate risks likely to affect their work and knows how to communicate the likelihood and possible impacts of such events to line managers or supervisors.