Job title: Management Accounting Technician Grade: PO 1 Role code: EBC0314
Status: Police Staff Home Office code: Organisational Support
Main purpose of the role:
Provide financial expertise and support to senior managers and allocated Budget Holders in the preparation, maintenance and monitoring of budgets, financial systems, accounts and grant applications; provide proficient support and accurate financial information to Chief Officers, Heads of Departments, line managers, budget holders and services users across the Force in order to comply with statutory responsibilities, financial regulations and Essex Police Strategic Business objectives.
Monitor budgets on behalf of allocated budget holders, monitoring commitments, expenditure and income, forecasting, supplementing management information, produce and monitor monthly budget reports for budget holders, Finance Command Team and Chief Officers, ensure that budgets are operated in accordance with Force financial policies and procedures.
Provide Chief Finance Officer with a range of proposals for the annual allocation of the Force Overtime budgets, provide clear guidance to Chief Officers, Commands and local teams on their allocated budget, provide regular updates on expenditure, additional funding and forecasting as appropriate. Attend budget holder Command Team meetings as required to provide updates, advice and explanations on budget variances.
Support the Chief Finance Officer, Chief Accountant and Chief Officers in financial planning, reporting, performance monitoring and identifying efficiency savings and undertaking financial and costing reviews as identified by Chief Officers and key stakeholders to formulate the various options and to make recommendations on the most appropriate course of action.
Provide support, financial advice and costings for budget holders as required, including attending corporate meetings where appropriate e.g. Efficiency and Savings Board, encourage and promote best practice across the force for grant bid claims, develop appropriate communication strategies; both internal and external to ensure accurate and timely returns, undertake grant claim preparation, monitoring receipt of income, responsible for liaising with key stakeholders and relevant bodies in order to progress future grant bids.
Review, recommend and provide professional guidance and advice to customers on a range of financial issues and procedures, dealing with individual enquiries applying legislative, regulatory and best practice standards, making proactive interventions when required in order to assist with the provision of efficient and effective financial support force wide.
Prepare and produce management information for the department and wider organisation, often of a complex nature, in response to requests, establish requirements, negotiate timescales, utilise computerised databases and associated software, collate, analyse and interpret data, and present findings in an appropriate format, in order to promote and support effective business management within the department and across the Force.
Develop and maintain financial processes and systems, in accordance with professional financial standards and best practice guidelines for accountancy, ensure that the Force is compliant with the relevant Financial Regulations, accounting procedures and standards in order promote and support the continued development of financial control and awareness within Essex Police.
September 2014. Amended October 2019.
Management Vetting required.
The Management Accounting Technician will be qualified to AAT level or equivalent professional body. The post holder must be able to demonstrate a wide range of practical financial skills and knowledge, and ideally have at least 2 years experience working in a financial environment.
The post holder must have practical experience and knowledge of financial accounting systems and have the ability to exploit the financial information available from the system and provide appropriate support to system users. Management Report writing, presentation and proficient communication skills; both verbal and written are essential for this role. This will be combined with a practical common sense approach to problem solving.
A high level of personal motivation and the ability both to work independently and to form part of an effective team is essential. The ability to prioritise and work under pressure is required.
The post holder will also be expected to maintain an awareness of legislation and developments in relation to ocal Government Finance.
Advanced Excel and Word skills and the ability to use IT to manage and present information are essential.
Mandatory Skill(s) required to have to undertake post:
AAT level or equivalent professional body. Experience in a financial environment. Experience and knowledge of financial accounting systems. Proficient communication skills; both verbal and written. Advanced Excel and Word skills.
Essential skill(s) necessary training when in post:
Management Report writing, presentation skills. SAP. Business Object Reporting (Bob).
Desirable Skills(s) on-going development in post:
2 years experience working in a financial environment.
Analyse Critically (Level 2)
I ensure that the best available evidence from a wide range of sources is taken into account when making decisions. I think about different perspectives and motivations when reviewing information and how this may influence key points. I ask incisive questions to test out facts and assumptions, questioning and challenging the information provided when necessary. I understand when to balance decisive action with due consideration. I recognise patterns, themes and connections between several and diverse sources of information and the best available evidence. I identify when I need to take action on the basis of limited information and think about how to mitigate the risks in doing so. I challenge others to ensure that decisions are made in alignment with our mission, values and the Code of Ethics.
Collaborative (Level 2)
I manage relationships and partnerships for the long term, sharing information and building trust to find the best solutions. I help create joined-up solutions across organisational and geographical boundaries, partner organisations and those the police serve. I understand the local partnership context, helping me to use a range of tailored steps to build support. I work with our partners to decide who is best placed to take the lead on initiatives. I try to anticipate our partners' needs and take action to address these. I do not make assumptions. I check that our partners are getting what they need from the police service. I build commitment from others (including the public) to work together to deliver agreed outcomes.
Deliver, Support and Inspire (Level 2)
I give clear direction and expectations, helping others to understand how their work operates in the wider context. I identify barriers that inhibit performance in my teams and take steps to resolve these, enabling others to perform. I lead the public and / or colleagues, where appropriate, during incidents or through the provision of advice and support. I ensure the efficient use of resources to create the most value and the right impact within my areas. I keep track of changes in the external environment, anticipating both the short and long term potential implications for the Police Service. I motivate and inspire others to achieve their best.
Emotionally Aware (Level 2)
I consider the perspectives of people from a wide range of backgrounds before taking action. I adapt my style and approach according to the needs of the people I am working with, using my own behaviour to achieve the best outcome. I promote a culture that values diversity and encourages challenge. I encourage reflective practice among others and take the time to support others to understand reactions and behaviours. I take responsibility for helping to ensuring the emotional well being of those in my teams. I take the responsibility to deal with any inappropriate behaviours.
Innovative and Open-minded (Level 2)
I explore a number of different sources of information and use a variety of tools when faced with a problem and look for good practice that is not always from policing. I am able to spot opportunities or threats which may influence how I go about my job in the future by using knowledge of trends, new thinking about policing and changing demographics in the population. I am flexible in my approach, changing my plans to make sure that I have the best impact. I encourage others to be creative and take appropriate risks. I share my explorations and understanding of the wider internal and external environment.
Take Ownership (Level 2)
I proactively create a culture of ownership within my areas of work and support others to display personal responsibility. I take responsibility for making improvements to policies, processes and procedures, actively encouraging others to contribute their ideas. I am accountable for the decisions my team make and the activities within our teams. I take personal responsibility for seeing events through to a satisfactory conclusion and for correcting any problems both promptly and openly. I actively encourage and support learning within my teams and colleagues.
I take into account individual needs and requirements in all of my actions. I understand that treating everyone fairly does not mean everyone is treated the same. I always give people an equal opportunity to express their views. I communicate with everyone, making sure the most relevant message is provided to all. I value everyone's views and opinions by actively listening to understand their perspective. I make fair and objective decisions using the best available evidence. I enable everyone to have equal access to services and information, where appropriate.
I always act in line with the values of the police service and the Code of Ethics for the benefit of the public. I demonstrate courage in doing the right thing, even in challenging situations. I enhance the reputation of my organisation and the wider police service through my actions and behaviours. I challenge colleagues whose behaviour, attitude and language falls below the public's and the service's expectations. I am open and responsive to challenge about my actions and words. I declare any conflicts of interest at the earliest opportunity. I am respectful of the authority and influence my position gives me. I use resources effectively and efficiently and not for personal benefit.
Public service (accredited)
I act in the interest of the public, first and foremost. I am motivated by serving the public, ensuring that I provide the best service possible at all times. I seek to understand the needs of others to act in their best interests. I adapt to address the needs and concerns of different communities. I tailor my communication to be appropriate and respectful to my audience. I take into consideration how others want to be treated when interacting with them. I treat people respectfully regardless of the circumstances. I share credit with everyone involved in delivering services.
I ensure that my decision-making rationale is clear and considered so that it is easily understood by others. I am clear and comprehensive when communicating with others. I am open and honest about my areas for development and I strive to improve. I give an accurate representation of my actions and records. I recognise the value of feedback and act on it. I give constructive and accurate feedback. I represent the opinions of others accurately and consistently. I am consistent and truthful in my communications. I maintain confidentiality appropriately.