Job title: Mechanical Engineer Grade: PO 4 Role code: E40859 Status: Police Staff Home Office code: Organisational Support
Main purpose of the role:
Manage the development of mechanical design specifications, cost estimates, drawings, schematics and tender documentation for a range of Capital and Revenue Construction Project enabling works to upgrade, improve or renew mechanical services infra-structure as part of property development schemes, manage and facilitate a portfolio of projects, including overseeing consultants, providing contract management for all stages of projects from initial design to final account stage and ensuring contractors performance on site, to enable the delivery of projects to timescale and within budget.
Design and develop mechanical installations and building service infrastructure for a range of construction projects, managing schemes from initial design through to final account stage, preparing tender documentation and providing contract administration for all stages of projects, ensuring the role of Designer is met as required by the CDM Regulations.
Assist with the development and implementation of the Estate Services Capital & Revenue Programme, providing estimates, development appraisals, feasibility studies and survey reports, to enable the financial planning and forecasting of works and the assessment of resource and consultancy requirements.
Manage the delivery of projects, implementing procedures and best practice for on-site working including the provision of Health & Safety documentation, Risk Assessments and Method Statements and monitoring the performance and compliance of contractors.
Manage assigned mechanical building services projects, as directed by the Senior Architectural Building Surveyor, preparing specifications and estimates, ensuring that projects operate in line with financial and tendering regulations and corporate procedures and that they are brought to a successful and timely conclusion.
Assist with the development and establishment of specifications and standards for mechanical plant and asset installations, updating policy, procedures and guidelines in order to ensure the effective development of building services infrastructure, including the establishment of specifications and standards for Mechanical Design Services.
Investigate energy usage in Force buildings as part of mechanical feasibility studies in order to impact on the Best Value Indicator by reducing energy consumption, advising and assisting the Energy Manager on energy conservation matters as necessary.
Provide proactive support and advice to the Head of Building Services on all electrical installation services matters, providing professional expertise in order to enable each Force to make best use of its property assets.
Assist in the procurement of contractors and consultants and the subsequent site management, compliance, health & safety and performance to ensure that the client brief and instructions are fulfilled and work on siteis managed in line with requirements and technical standards, making the best use of resources.
Created October 2020.
The Mechanical Engineer must be an Incorporated Engineer or have other relevant qualifications that demonstrate considerable design, practical and technical experience within a large scale organisation in relation to building services management.
Membership of the Chartered Institute of Building Services Engineers and Chartered Engineer status are desirable. The Mechanical Engineer will be experienced in the design of mechanical installations and infrastructure with experience in producing scheme & tender drawings using AutoCAD Software and complex mechanical specifications The Mechanical Engineer will require the confidence and expertise to fulfil this role and be the recognised expert within this field for Essex Police.
Considerable drive and perseverance is essential in order to achieve demonstrable results if the role is to be successful.
The Mechanical Engineer will have strong problem solving skills with an innovative approach to finding solutions that best fit the operational needs of the Force in the most cost effective way.
Excellent communication skills, verbally and in writing, are essential to enable the post holder to produce complex reports, briefings and presentations. An analytical approach to problem solving and the ability to organise and prioritise own workload in order to meet key deadlines is essential.
Competent information technology skills, including a variety of Microsoft packages are required.
The post holder will be required to travel within and outside Essex Police Districts. Flexible working hours are required to meet the needs of the business. Flexible working hours are required to meet the needs of the Business and to provide emergency 24 hour call-out cover as required.
Analyse critically (level 3)
I balance risks, costs and benefits associated with decisions, thinking about the wider impact and how actions are seen in that context. I think through 'what if' scenarios. I use discretion wisely in making decisions, knowing when the 'tried and tested' is not always the most appropriate and being willing to challenge the status quo when beneficial. I seek to identify the key reasons or incidents behind issues, even in ambiguous or unclear situations. I use my knowledge of the wider external environment and long-term situations to inform effective decision making. I acknowledge that some decisions may represent a significant change. I think about the best way to introduce such decisions and win support.
Collaborative (level 3)
I am politically aware and I understand formal and informal politics at the national level and what this means for our partners. This allows me to create long-term links and work effectively within decision-making structures. I remove practical barriers to collaboration to enable others to take practical steps in building relationships outside the organisation and in other sectors (public, not for profit, and private). I take the lead in partnerships when appropriate and set the way in which partner organisations from all sectors interact with the police. This allows the police to play a major role in the delivery of services to communities. I create an environment where partnership working flourishes and creates tangible benefits for all.
Deliver, support and inspire (level 3)
I challenge myself and others to bear in mind the police service's vision to provide the best possible service in every decision made. I communicate how the overall vision links to specific plans and objectives so that people are motivated and clearly understand our goals. I ensure that everyone understands their role in helping the police service to achieve this vision. I anticipate and identify organisational barriers that stop the police service from meeting its goals, by putting in place contingencies or removing these. I monitor changes in the external environment, taking actions to influence where possible to ensure positive outcomes. I demonstrate long-term strategic thinking, going beyond personal goals and considering how the police service operates in the broader societal and economic environment. I ensure that my decisions balance the needs of my own force/unit with those of the wider police service and external partners. I motivate and inspire others to deliver challenging goals.
Emotionally aware (level 3)
I seek to understand the longer-term reasons for organisational behaviour. This enables me to adapt and change organisational cultures when appropriate. I actively ensure a supportive organisational culture that recognises and values diversity and well being and challenges intolerance. I understand internal and external politics and I am able to wield influence effectively, tailoring my actions to achieve the impact needed. I am able to see things from a variety of perspectives and I use this knowledge to challenge my own thinking, values and assumptions. I ensure that all perspectives inform decision making and communicate the reasons behind decisions in a way that is clear and compelling.
Innovative and open-minded (level 3)
I implement, test and communicate new and far-reaching ways of working that can radically change our organisational cultures, attitudes and performance. I provide space and encouragement to help others stand back from day-to-day activities, in order to review their direction, approach and how they fundamentally see their role in policing. This helps them to adopt fresh perspectives and identify improvements. I work to create an innovative learning culture, recognising and promoting innovative activities. I lead, test and implement new, complex and creative initiatives that involve multiple stakeholders, create significant impact and drive innovation outside of my immediate sphere. I carry accountability for ensuring that the police service remains up to date and at the forefront of global policing.
Take ownership (level 3)
I act as a role model, and enable the organisation to use instances when things go wrong as an opportunity to learn rather than blame. I foster a culture of personal responsibility, encouraging and supporting others to make their own decisions and take ownership of their activities. I define and enforce the standards and processes that will help this to happen. I put in place measures that will allow others to take responsibility effectively when I delegate decision making, and at the same time I help them to improve their performance. I create the circumstances (culture and process) that will enable people to undertake development opportunities and improve their performance. I take an organisation-wide view, acknowledging where improvements can be made and taking responsibility for making these happen.
I take into account individual needs and requirements in all of my actions. I understand that treating everyone fairly does not mean everyone is treated the same. I always give people an equal opportunity to express their views. I communicate with everyone, making sure the most relevant message is provided to all. I value everyone's views and opinions by actively listening to understand their perspective. I make fair and objective decisions using the best available evidence. I enable everyone to have equal access to services and information, where appropriate.
I always act in line with the values of the police service and the Code of Ethics for the benefit of the public. I demonstrate courage in doing the right thing, even in challenging situations. I enhance the reputation of my organisation and the wider police service through my actions and behaviours. I challenge colleagues whose behaviour, attitude and language falls below the public's and the service's expectations. I am open and responsive to challenge about my actions and words. I declare any conflicts of interest at the earliest opportunity. I am respectful of the authority and influence my position gives me. I use resources effectively and efficiently and not for personal benefit.
Public service (accredited)
I act in the interest of the public, first and foremost. I am motivated by serving the public, ensuring that I provide the best service possible at all times. I seek to understand the needs of others to act in their best interests. I adapt to address the needs and concerns of different communities. I tailor my communication to be appropriate and respectful to my audience. I take into consideration how others want to be treated when interacting with them. I treat people respectfully regardless of the circumstances. I share credit with everyone involved in delivering services.
I ensure that my decision-making rationale is clear and considered so that it is easily understood by others. I am clear and comprehensive when communicating with others. I am open and honest about my areas for development and I strive to improve. I give an accurate representation of my actions and records. I recognise the value of feedback and act on it. I give constructive and accurate feedback. I represent the opinions of others accurately and consistently. I am consistent and truthful in my communications. I maintain confidentiality appropriately.
Architecture (Level 4)
Must have completed the standard Home Office Crime Prevention course and the Architectural Liaison course. Has a thorough understanding of building plans, regulations and the national procedures for architectural liaison. Should possess a working knowledge of local authority planning department.
Budget Management (Level 4)
Accountable for and capable of managing a set budget. Fully conversant with financial regulations, processes and procedures and the responsibilities placed upon the budget holder. Capable of and responsible for authorising expenditure from a local budget and aware of the implications of certain courses of action. Can make budgetary decisions having given due consideration to best value.
Customer Services (Level 3)
Responds promptly and effectively to requests for assistance from customers, establishing and checking their service requirements.Understands the importance of completing accurate customer records and provides them with accurate and up to date information. Works well with others to improve standards of service and gathers information on customer feedback both positive and negative. Confident in face to face and telephone encounters with customers, accurately gauging needs and feelings through observation of behaviour and sensitive questioning. Is helpful and courteous at all times and remains calm, minimising potential conflict situations.
Estates - Capital (Level 4)
Has a detailed knowledge of capital project issues, is aware of the legislative framework, and can manage projects, contractors, designated specialists and legal representatives to achieve results within the corporate guidelines and regulations. Can resolve many complex queries and is able to provide authoritative advice to managers in other sections. Is likely to be studying for RICS or equivalent membership and have a number of years experience in Capital projects.
Estates - Management (Level 2)
Understanding of this technical skill needs updating to give the post holder a sound basis to perform the requirements of the role. Needs further time in the role to gain experience under tuition and guidance to successfully apply this technical skill to the required level. Support and development in this area is necessary for successful application of these standards in practical situations.
Estates - Revenue (Level 4)
Has a detailed knowledge of revenue project issues, is aware of the legislative framework, and can manage projects, contractors, designated specialists and legal representatives to achieve results within the corporate guidelines and regulations. Can resolve many complex queries and is able to provide authoritative advice to managers in other sections. Is likely to be studying for a surveying professional qualification (e.g. RICS) or equivalent membership and have a number of years experience of project management of revenue or capital projects.
Health and Safety (Level 4)
Has received Supervisor training and takes responsibility for the safety of directly subordinate staff and visitors. Understands the procedures in place for the safe storage of hazardous substances, fire precautions and evacuation. Resolves hazards or problems identified within roles or work environments. Undertakes skills passport assessments for new and existing staff. Re-assesses passport as and when new equipment / technology is introduced.Completes annual reviews of skills passports, training needs analysis.
Internal Consultancy (Level 4)
Demonstrates an in depth knowledge of the relevant specialist area and combines this with high level consultancy skills. Develops collaborative relationships with internal clients and works with them to achieve joint objectives and targets. Maintains an up to date awareness of all developments which may affect Force business and policies and proactively advises clients of all relevant matters.
Knowledge of Police Environment and Policy (Level 4)
Displays a general appreciation of changes affecting the police service. Understands the inter-relationships between the roles of the various Operational and Support activities, and how organisation structures and police systems work. Possesses a detailed understanding of working procedures, practices and policies relevant to the current role and the roles of subordinates and ensures that these are followed at all times. Is clear about Force goals and effectively contributes to local business plan objectives.
Office Technology (Level 5)
Expert in the use of one or more office software products. Is proficient in the use of these packages to significantly enhance the quality and/or presentation of work required within the role. This is likely to relate to the use of spreadsheet, database or desktop publishing packages and may include the manipulation of reports, moving data between applications, using scanning or optical storage peripherals, etc. to make the best use of information Recognises and makes the best possible use of office systems and/or understands how office systems can be used to improve the way work is undertaken.
Procurement - Contracting (Level 3)
Is familiar with tendering and contract procedures, has a basic understanding of EC regulations and competently answers queries relating to these areas. Participates in the evaluation of tender documentation and the preparation of routine contract documentation for minor contracts. Develops productive working relationships with clients and suppliers and understands the importance of sharing information with colleagues. Possesses a basic understanding of other roles within the Procurement function and the impact of current role within this. Able to construct routine contract documentation and provide advice and guidance on routine matters.
Project Management (Level 4)
Capable of demonstrating a practical knowledge of project management principles and techniques. Able to define, plan and manage projects within a Department or Division. Recommends and agrees project objectives, timescales and budget with the appropriate senior officer. Leads a small team from within the Department or Division. Able to identify resources required and their appropriate role and skills. Monitors costs and milestones and proactively reports exceptions to next tier management. Has some knowledge of risk management Able to deliver small projects on time and within budget. Understands the principles of benefits management.
Risk Management (Level 4)
Able to anticipate risks likely to affect the team's ability to execute their function, in terms of likelihood and impact, and assesses how the challenges facing the wider organisation might affect their team and their objectives. Has an understanding of pathways to alert local managers to flawed or ineffective operational control strategies and provide continuity/recovery options. Has an appreciation that seizing opportunities also generates risks.