Job title: Operational Planning PS Grade: Sergeant Role code: EPOP0604 Status: Police Home Office code: Operational Limited Duties Category: C - Vrbl&Physl RA & fullshfts
Main purpose of the role:
Undertake the coordination of all work within the operational planning team; this will include production of strategic documentation, writing and delivering operational orders encompassing all relevant details, researching, planning and co-ordinating scheduled events ensuring all aspects are considered in relation to policing events. JULY 2016
Monitoring all aspects of relevant operations to ensure integrity, quality and standards are maintained, planning operations involving a bespoke Command structure and specialist assets, assessing event threat and risk to introduce the most appropriate measures to mitigate. This will include provide assistance and guidance to Local Policing Commands on event assessment.
Respond to requests for planning spontaneous and pre-planned operations which affect the Force, working closely in support of Gold, Silver and Bronze Commanders and develop sound working relationships with the RMU. This includes briefing, tasking and deploying officers in line with current operational priorities.
Liaise with NPoCC in relation to Regional and National mobilization of Mutual Aid assets as part of the RICC. This will include weekly NPoCC Conference calls conducted, and Fortnightly Intelligence, FCR Inspector and National Event Taskings are produced as required.
Conduct On Call duties to support the Tactical Coordinators Support Plan.
Manage and maintain all the data held on the National Database, Mercury which will include national capacity and capability figures and ensure the Region complies with quarterly National submissions. In addition ensure all Tier 3 and Tier 2 deployments are completed correctly on Mercury, and Finances are paid/reclaimed in accordance with the National Policing Guidelines on Charging for Police Services.
Supervise the Operational Planning office including duties, maintenance, administration and appropriate deployment of Operational Policing Command Pool Vehicles. Carry out research and complete projects into management, operational and personnel issues as directed by the Command Team.
To manage the Eastern Region Information Coordination Centre (ERICC), liaising with the National Police Coordination Centre (NPoCC) for Tier 3 Operations, and Regional Forces for Tier 2 Operations.
Attend Tactical Mobilisation Group Meetings with NPoCC, and arrange ERICC Regional meetings as required.
Management Vetting required.
This is a uniform post. The post holder will be expected to work mainly office hours although some extended hours and weekend working is required. A flexible approach to duties is required. This post is based at Essex Police Headquarters but will involve countywide travel, as well as out of Force on occasions. Post holders will be required to carry a mobile phone as a means of contact when on duty or On Call. Applicant must attend Operational Planning Course JULY 2016
Analyse critically (level 2)
I ensure that the best available evidence from a wide range of sources is taken into account when making decisions. I think about different perspectives and motivations when reviewing information and how this may influence key points. I ask incisive questions to test out facts and assumptions, questioning and challenging the information provided when necessary. I understand when to balance decisive action with due consideration. I recognise patterns, themes and connections between several and diverse sources of information and the best available evidence. I identify when I need to take action on the basis of limited information and think about how to mitigate the risks in doing so. I challenge others to ensure that decisions are made in alignment with our mission, values and the Code of Ethics.
Collaborative (level 2)
I manage relationships and partnerships for the long term, sharing information and building trust to find the best solutions. I help create joined-up solutions across organisational and geographical boundaries, partner organisations and those the police serve. I understand the local partnership context, helping me to use a range of tailored steps to build support. I work with our partners to decide who is best placed to take the lead on initiatives. I try to anticipate our partners' needs and take action to address these. I do not make assumptions. I check that our partners are getting what they need from the police service. I build commitment from others (including the public) to work together to deliver agreed outcomes.
Deliver, support and inspire (level 2)
I give clear direction and expectations, helping others to understand how their work operates in the wider context. I identify barriers that inhibit performance in my teams and take steps to resolve these, enabling others to perform. I lead the public and / or colleagues, where appropriate, during incidents or through the provision of advice and support. I ensure the efficient use of resources to create the most value and the right impact within my areas. I keep track of changes in the external environment, anticipating both the short and long term potential implications for the Police Service. I motivate and inspire others to achieve their best.
Emotionally aware (level 2)
I consider the perspectives of people from a wide range of backgrounds before taking action. I adapt my style and approach according to the needs of the people I am working with, using my own behaviour to achieve the best outcome. I promote a culture that values diversity and encourages challenge. I encourage reflective practice among others and take the time to support others to understand reactions and behaviours. I take responsibility for helping to ensuring the emotional well being of those in my teams. I take the responsibility to deal with any inappropriate behaviours.
Innovative and open-minded (level 2)
I explore a number of different sources of information and use a variety of tools when faced with a problem and look for good practice that is not always from policing. I am able to spot opportunities or threats which may influence how I go about my job in the future by using knowledge of trends, new thinking about policing and changing demographics in the population. I am flexible in my approach, changing my plans to make sure that I have the best impact. I encourage others to be creative and take appropriate risks. I share my explorations and understanding of the wider internal and external environment.
Take ownership (level 2)
I proactively create a culture of ownership within my areas of work and support others to display personal responsibility. I take responsibility for making improvements to policies, processes and procedures, actively encouraging others to contribute their ideas. I am accountable for the decisions my team make and the activities within our teams. I take personal responsibility for seeing events through to a satisfactory conclusion and for correcting any problems both promptly and openly. I actively encourage and support learning within my teams and colleagues.
I take into account individual needs and requirements in all of my actions. I understand that treating everyone fairly does not mean everyone is treated the same. I always give people an equal opportunity to express their views. I communicate with everyone, making sure the most relevant message is provided to all. I value everyone's views and opinions by actively listening to understand their perspective. I make fair and objective decisions using the best available evidence. I enable everyone to have equal access to services and information, where appropriate.
I always act in line with the values of the police service and the Code of Ethics for the benefit of the public. I demonstrate courage in doing the right thing, even in challenging situations. I enhance the reputation of my organisation and the wider police service through my actions and behaviours. I challenge colleagues whose behaviour, attitude and language falls below the public's and the service's expectations. I am open and responsive to challenge about my actions and words. I declare any conflicts of interest at the earliest opportunity. I am respectful of the authority and influence my position gives me. I use resources effectively and efficiently and not for personal benefit.
Public service (accredited)
I act in the interest of the public, first and foremost. I am motivated by serving the public, ensuring that I provide the best service possible at all times. I seek to understand the needs of others to act in their best interests. I adapt to address the needs and concerns of different communities. I tailor my communication to be appropriate and respectful to my audience. I take into consideration how others want to be treated when interacting with them. I treat people respectfully regardless of the circumstances. I share credit with everyone involved in delivering services.
I ensure that my decision-making rationale is clear and considered so that it is easily understood by others. I am clear and comprehensive when communicating with others. I am open and honest about my areas for development and I strive to improve. I give an accurate representation of my actions and records. I recognise the value of feedback and act on it. I give constructive and accurate feedback. I represent the opinions of others accurately and consistently. I am consistent and truthful in my communications. I maintain confidentiality appropriately.
Anti-terrorism (Level 4)
Up to date knowledge of current political situation in relation to terrorism. Demonstrates an understanding of the Security Alert Status Levels and relevant policies and procedures. Analyses information submitted and/or makes decisions regarding the next course of action. If further research is necessary, undertakes that task or delegates to another officer. Able to put together basic information packages for other departments based on the information obtained.
CBRN (Level 3)
Has a basic level of CBRN awareness and/or exhibits the skills gained via CBRN training. Understands the principals of CBRN and their application. Able to deal with outer cordons and the application of powers under the prevention of terrorism act (May 2004)
Civil Contingencies (Level 5)
Has a sound understanding of Civil Contingencies legislation, building effective working relationships with Kent Resilience Forum partners, assessing hazards and threats of major emergencies to inform the Kent Community Risk Register. Able to make decisions to inform and progress multi-agency emergency preparedness planning.
Control - Gold/Silver/Bronze (Level 4)
Formulate and co-ordinate the police response to a pre-planned or emerging incident, communicating appropriate tactics, monitoring the actions taken and ensuring suitable deployment of resources at the incident scene. Determine the response required to effectively control the incident scene, taking into account the strategy developed by the Gold Commander, if available. Identify and allocate Bronze Commander roles, clearly explaining their areas of responsibility. Delegate tasks to Bronze Commanders in line with their roles, experience, and capabilities. Monitor activities to ensure that tactics are implemented in accordance with instructions. Ensure that all staff involved in the incident act in a way that respects the needs and rights of individuals affected by the incident. Manage resources to ensure that staff and equipment are deployed effectively. Request additional police resources including specialists, as required. Liaise with other agencies, community representatives, emergency services and other Si ver Commanders, as required. Keep the Gold Commander updated, and record all relevant activity and decisions using the appropriate documentation. Participate in the Silver co-ordinating group, as requested. Obtain and review advice from specialist advisers, when appropriate. Facilitate a hot de-brief where appropriate. Ensure that there is a full, structured de-brief following the incident, and that this is recorded accurately.
Emergency Planning (Level 5)
Has a sound understanding of Emergency Planning gained through attendance on courses and practical experience. Ability to build effective working relationships with Kent Resilience Forum partners to produce multi-agency plans review existing plans and validate plans through exercises.
Health and Safety (Level 4)
Has received Supervisor training and takes responsibility for the safety of directly subordinate staff and visitors. Understands the procedures in place for the safe storage of hazardous substances, fire precautions and evacuation. Resolves hazards or problems identified within roles or work environments. Undertakes skills passport assessments for new and existing staff. Re-assesses passport as and when new equipment/technology is introduced. Completes annual reviews of skills passports, training needs analysis.
Incident / Scene Management and Control (Level 5)
Takes control and maintains an oversight of the incident, reviews previous actions and initiates further action. Secures additional support for the incident, including determining the scale of support required from other services and agencies. Revises situation reports and instigates the creation of Silver command as appropriate. Gathers relevant information for assessment and onward transmission to Silver command as required. Quickly establishes an effective team and sets policy for dealing with the incident. Ensures the correct level of investigation is in place to deal with the incident and necessary personnel are in attendance. Ensures the effective debriefing of staff.
Information Management and Technology (Level 3)
Knows the range of police information systems available locally to support daily activities, and understands their uses. Can use police information systems to perform routine tasks. May be able to create simple records, and amends data to add information, within requirements of role. Understands data quality issues.
Knowledge of Legislation and Policy (Level 5)
Has a thorough understanding of the responsibilities of the police and all other participants in the legal process. Has overall responsibility for advising other officers on the application of all legislation, policy and procedure relevant to the current role. Confident in the application of the complaints procedure and policy, able to initiate an investigation, where this is warranted, and secure relevant evidence.
Management of Police Information (MOPI) (Level 5)
Has sufficient understanding of the NPCC records management policies be able to offer appropriate guidance and support to staff. Is able to identify the appropriate MOPI group for any record with a policing purpose and ensure that all policing records within the team are retained, reviewed or destroyed in line with the MOPI codes of practice. Quality assures staff to ensure a full understanding and compliance with the APP for Information Management (incorporating MOPI guidance), highlighting failings and taking appropriate action as required. Ensures training and / or refresher training is provided and completed. Ensures that systems are correctly linked together to ensure effective management and recording of information across systems. Appropriately reviews digital information held on system(s) and physical records in storage to ensure that they are retained only where there is a policing purpose. Complies with relevant policies and procedures in respect of prioritisation, sanitisation, dissemination, shari g, relevancy, accuracy, adequacy and timeliness.
Project Management (Level 3)
Demonstrates an understanding of the key principles of project management. Able to assist in the management of projects within a Department or Division where the objectives, milestones and timescales have already been defined and manpower resources are limited. Will need project management support.
Research Techniques (Level 3)
Conducts basic research work, usually with a relatively narrow focus and is able to find out all the required relevant information or data for the task set. Can present findings in a logical and easily understood manner.
Risk Management (Level 4)
Able to anticipate risks likely to affect the team's ability to execute their function, in terms of likelihood and impact, and assesses how the challenges facing the wider organisation might affect their team and their objectives. Has an understanding of pathways to alert local managers to flawed or ineffective operational control strategies and provide continuity/recovery options. Has an appreciation that seizing opportunities also generates risks.
Staff Safety (Level 4)
Has been trained in the skills and demonstrates the ability to apply elements of the staff safety programme. These are: Communication Skills, Handcuffing Skills, Unarmed Skills, Incapacitant Skills, Baton Skills and Edged Weapons Awareness. Currently authorised to use these techniques, having received initial or refresher training within the last 12 months. Able to apply these . techniques in practical situations minimising the risk of injury to themselves and ensuring their own safety and the safety of colleagues and members of the public.
Training (Level 3)
Able to present and convey ideas and new/ revised procedures, on a one to one or group basis, to a logical and well structured plan. Aware of a variety of training techniques, tools and principles.