POLIT Support Officer

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Job title: POLIT Support Officer
Grade: SCALE 6
Role code: ER403a
Status: Police Staff

Main purpose of the role:

Provide investigative support to the Police Online Investigation Team (POLIT) who are responsible for investigating online sexual offences against children by researching, gathering and obtaining evidence and intelligence through a variety of means.

Main responsibilities:

Analyse a wide range of media and devices, interpreting and grading indecent images of children in accordance with the National Hash set database Categories 2014 to determine and form an opinion if the image is that of a child (a person under the age of 18) and look for any suggestion of live abuse.
Analyse digital forensic data extracted from the Internet Evidence Finder (IEF) to identify search terms and evidence that could be or is linked to the investigation and record to form part of the evidence. The functions of Grading and IEF, together with using specialised computers (CAID) Child Abuse Image Database for this work requires some practical and technical knowledge in order to achieve the desired results especially if the investigation is complex.
Take high quality, accurate statements for inclusion into case files and undertaking assessment of the veracity of statements and CPIA and RIPA, the potential reliability of witnesses in Court in order to ensure evidence is correctly captured and recorded to support investigations and documentation is of the highest standard and complies with such legislation and policy. Maintain an up-to-date knowledge of relevant legislation and force policy, for example criminal law, PACE and CPIA and RIPA, in order to ensure investigations and documentation is of the highest standard and complies with such legislation and policy.
Liaise with partner agencies to share information, develop intelligence and safeguard children at a high risk of harm from sexual abuse, this includes disseminating out of force intelligence packages to other forces and countries via Interpol.
Compile comprehensive evidential reports providing details of the amount and type of images found together with any other relevant evidence/intelligence. These reports will be used to support investigations, provide high quality evidence to enable the effective prosecution of offenders, attending court as and when required.
Assist in searches, and act as exhibits officer when appointed. Ensure that evidence retrieved is recorded and exhibited correctly, organise the storage and appropriate security of exhibits, including the handling of hazardous materials and weapons, returning items when authorised to do so to suspects and victims, ensuring continuity and correct recording of all exhibits handled. This will require a flexible approach to times of work in order to support operational requirements and may occasionally require presenting evidence in court as necessary.
Conduct safeguarding actions as required, as part of the investigative process to ensure risks presented to victims, witnesses and suspects are mitigated. Where necessary, support and liaise with victims and witnesses of crime, providing information and updates in relation to case progress and signposting them to the appropriate person, in order to ensure that they receive appropriate support and also to assist in progressing investigations.
Provide operational and administrative support to colleagues for CAID in order to assist police officers with the gathering of evidence to support criminal prosecutions. Liaise on a regular basis with colleagues in other specialised departments, on Divisions and in other Forces in order to share best practice and relevant knowledge in the use of image grading software and CAID.

AUGUST 2018

Vetting level:

Management Vetting. (MV).

Necessary experience:

The post holder will also be required to complete a Personal Development Portfolio evidencing their competency against the criteria of the role of an Investigation Support Officer.

It is desirable that the post holder will have recent experience of criminal investigations, conducting interviews and taking statements in investigative processes.

The post holder must have a high degree of flexibility to accommodate operational needs, be highly motivated, pro-active and possess excellent communication skills in order to deal with a wide range of situations and people throughout the spectrum of society, involving officers, members of the public and other organisations. The post holder must also have the ability to build and maintain positive working relationships with colleagues.

The post holder must be able to effectively prioritise their workload and able to work without close supervision and have the ability to work under pressure and manage and meet deadlines and manage multiple customer requirements and cases simultaneously therefore proficient organisational skills are essential.

The post holder must have good working knowledge of IT applications and systems used by the organisation necessary for the execution of their work. Ideally the post holder will have a good working knowledge of specific force intelligence systems such as Intel and PNC, although training can be provided.

This role is a designated post. A high level of integrity is required due to the confidential and sensitive material dealt with by the post holder.

The post holder will be required to travel throughout the county as part of their duty.

The post holder must be flexible and prepared to work extended hours at short notice as required in order to support urgent operational needs.

The post holder requires good technical and practical knowledge of computers and must be willing to undertake CAID and Image grading software training. The post holder must be able to work effectively alongside several external agencies.

The post holder will be required to engage in annual welfare checks to identify early onset of any psychological issues.

Maturity, confidence and professionalism are necessary in order to deal with a wide range of situations and good verbal and written communication skills are preferable to perform this role.

Ability to work as part of a team as well as work unsupervised.

The completion of the 3 day public protection course, Dash and Thrive training are essential for this role. Knowledge surrounding the National Decision Making Model (NDM) is preferable.

A high level of integrity is required due to the confidential and sensitive material dealt with by the post holder.

The post holder will be required to undergo vetting and will be subject to yearly vetting assessments.

Behaviours:

Analyse Critically (Level 1)

I recognise the need to think critically about issues. I value the use of analysis and testing in policing. I take in information quickly and accurately. I am able to separate information and decide whether it is irrelevant or relevant and its importance. I solve problems proactively by understanding the reasons behind them, using learning from evidence and my experiences to take action. I refer to procedures and precedents as necessary before making decisions. I weigh up the pros and cons of possible actions, thinking about potential risks and using this thinking to inform our decisions. I recognise gaps and inconsistencies in information and think about the potential implications. I make decisions in alignment with our mission, values and the Code of Ethics.

Collaborative (Level 1)

I work cooperatively with others to get things done, willingly giving help and support to colleagues. I am approachable, and explain things well so that I generate a common understanding. I take the time to get to know others and their perspective in order to build rapport. I treat people with respect as individuals and address their specific needs and concerns. I am open and transparent in my relationships with others. I ensure I am clear and appropriate in my communications.

Deliver, Support and Inspire (Level 1)

I take on challenging tasks to help to improve the service continuously and support my colleagues. I understand how my work contributes to the wider police service. I understand it is part of my collective responsibility to deliver efficient services. I take personal responsibility for making sure that I am working effectively to deliver the best service, both individually and with others. I am conscientious in my approach, working hard to provide the best service and to overcome any obstacles that could prevent or hinder delivery. I support the efficient use of resources to create the most value and to deliver the right impact. I keep up to date with changes in internal and external environments. I am a role model for the behaviours I expect to see in others and I act in the best interests of the public and the police service.

Emotionally Aware (Level 1)

I treat others with respect, tolerance and compassion. I acknowledge and respect a range of different perspectives, values and beliefs within the remit of the law. I remain calm and think about how to best manage the situation when faced with provocation. I understand my own emotions and I know which situations might affect my ability to deal with stress and pressure. I ask for help and support when I need it. I understand the value that diversity offers. I communicate in clear and simple language so that I can be easily understood by others. I seek to understand the thoughts and concerns of others even when they are unable to express themselves clearly.

Innovative and Open-minded (Level 1)

I demonstrate an openness to changing ideas, perceptions and ways of working. I share suggestions with colleagues, speaking up to help improve existing working methods and practices. I constantly reflect on my own way of working and periodically review processes and procedures for continuous improvements. I adapt to change and am flexible as the need arises while encouraging others to do the same. I learn from my experiences and do not let myself be unduly influenced by preconceptions.

Take Ownership (Level 1)

I actively identify and respond to problems. I approach tasks with enthusiasm, focusing on public service excellence. I regularly seek feedback to understand the quality of my work and the impact of my behaviour. I recognise where I can help others and willingly take on additional tasks to support them, where appropriate. I give feedback to others that I make sure is understandable and constructive. I take responsibility for my own actions, I fulfil my promises and do what I say I will. I will admit if I have made a mistake and take action to rectify this. I demonstrate pride in representing the police service. I understand my own strengths and areas for development and take responsibility for my own learning to address gaps.

Values:

Impartiality (Accredited)

I take into account individual needs and requirements in all of my actions. I understand that treating everyone fairly does not mean everyone is treated the same. I always give people an equal opportunity to express their views. I communicate with everyone, making sure the most relevant message is provided to all. I value everyone's views and opinions by actively listening to understand their perspective. I make fair and objective decisions using the best available evidence. I enable everyone to have equal access to services and information, where appropriate.

Integrity (Accredited)

I always act in line with the values of the police service and the Code of Ethics for the benefit of the public. I demonstrate courage in doing the right thing, even in challenging situations. I enhance the reputation of my organisation and the wider police service through my actions and behaviours. I challenge colleagues whose behaviour, attitude and language falls below the public's and the service's expectations. I am open and responsive to challenge about my actions and words. I declare any conflicts of interest at the earliest opportunity. I am respectful of the authority and influence my position gives me. I use resources effectively and efficiently and not for personal benefit.

Public Service (Accredited)

I act in the interest of the public, first and foremost. I am motivated by serving the public, ensuring that I provide the best service possible at all times. I seek to understand the needs of others to act in their best interests. I adapt to address the needs and concerns of different communities. I tailor my communication to be appropriate and respectful to my audience. I take into consideration how others want to be treated when interacting with them. I treat people respectfully regardless of the circumstances. I share credit with everyone involved in delivering services.

Transparency (Accredited)

I ensure that my decision-making rationale is clear and considered so that it is easily understood by others. I am clear and comprehensive when communicating with others. I am open and honest about my areas for development and I strive to improve. I give an accurate representation of my actions and records. I recognise the value of feedback and act on it. I give constructive and accurate feedback. I represent the opinions of others accurately and consistently. I am consistent and truthful in my communications. I maintain confidentiality appropriately.

Technical skills:

Computer/Telephone Evidence Recovery (Level 1)

Current understanding of this technical skill is very basic and there is a need for considerable development if the post holder is to meet the requirements of the role in this area. Regular advice, reassurance and support is required for the successful application of these standards in practical situations.

Digital Crime (Level 1)

Driving (Level 3)

Can drive police vehicles following an authorisation test. Undertakes checks to ensure roadworthiness of vehicles before use including, tyre pressures, lights, fuel, oil and water. Completes vehicle mileage logs. Ensures that the vehicle is kept clean and tidy. Ensures security of police vehicles when leaving unattended. Conforms to all relevant legal requirements for the use of motor vehicles.

Forensic - Crime Scene Management (Level 1)

Information Gathering and Analysis (Level 6)

Identifies the objectives of analysis and selects appropriate information needed to achieve these objectives. Uses effective methods, identifying any patterns or trends which emerge from the information and drawing conclusions which are supported by good evidence.

Information Management and Technology (Level 5)

Can retrieve information from computer searches across data source boundaries e.g. across a number of data sources, across county. Can analyse and compare data from such searches. Understands significance of findings and can provide guidance on the reliability of forecasts resulting from data analysis. Can monitor data quality in the work of others, and may manage the impact of data quality issues.

Office Technology (Level 5)

Expert in the use of one or more office software products. Is proficient in the use of these packages to significantly enhance the quality and/or presentation of work required within the role. This is likely to relate to the use of spreadsheet, database or desktop publishing packages and may include the manipulation of reports, moving data between applications, using scanning or optical storage peripherals, etc. to make the best use of information Recognises and makes the best possible use of office systems and/or understands how office systems can be used to improve the way work is undertaken.

Vulnerable Victims (Level 3)

Has a working knowledge of the responsibilities of the police in respect of child protection, domestic violence and other vulnerable victims and persons in custody. Is aware of the basic person at risk procedure and knows how to begin the process. Is aware of the need for all vulnerable victims to be dealt with in a thoughtful and understanding manner and demonstrates the skill of being able to talk to people in distress. Has a working knowledge of law and procedure.