Co-ordinate all recruitment activities; which will include designing and developing policies and procedures to ensure that all opportunities to attract and recruit Police Officers and other volume recruitment processes are maximised. This will include developing, planning, organising assessment processes for all volume recruitment processes within Essex Police and providing support as required with Kent Police volume recruitment activities. This includes co-ordinating outreach and marketing opportunities.
Develop and implement a range of programmes to attract individuals to the opportunities of the Police Officer role and other opportunities within the organisation. Ensuring opportunities are actively marketed within communities and education with the Corporate Communications Team, including developing recruitment literature, marketing material and online programmes, in order to maximise the number of potential police officers from a diverse range of backgrounds.
Maximise the use of social media (twitter, Facebook, instagram etc.) to actively promote the Police Officers and other volume roles and the recruitment process, with the assistance of the Corporate Communications Team.
Build and develop relationships with local organisation, charities, colleges, universities, local businesses and partners, to assist in effectively promoting recruitment opportunities and the benefits of joining the Force in the various roles.
Gain assistance from the local policing areas, Partnerships and Communities team and Corporate Communications to seek opportunities to promote the police officer and other volume recruitment roles to under- represented groups.
Identify outreach opportunities and attend the events as required to market the police officer and volume roles of the Force. Identifying which events would have the highest return of investment. Develop a process to reduce the time to hire from application to appointment and develop assessment processes with the Business Services Team to ensure that all intakes are filled to capacity.
Continually review all processes that support Police Office and volume recruitment processes on a regular basis to ensure the processes remain efficient and effective, using the latest selection techniques to maximise the outcome of the processes.
Develop and administer pre-interview assessment, such as online assessment, telephone interviews etc, to ensure that the most suitable candidates are identified early in the process, in order to maximise the rate of successful candidates which would maximise the numbers of appropriately skilled special constable.
Support the HR Resource Planning Officer with the collation of available resourcing intelligence to produce student and probationer posting plans for Officers, concluding the recruitment activity for police officers. This activity will require attendance at meetings with Learning & Development and consideration of strategic priorities, officer preferences and welfare requests, in line with Force Posting principles. Produce Officer transfer plans in consultation with HR Resource Planning Officer to assist in the discussion and decision making process through the Force Resourcing Deployment Meeting, to ensure new recruit postings support the Force wide resourcing requirements. Agreed posting plans will require actioning on SAP.
Undertake any other work/projects commensurate with this role, supporting Corporate Recruitment and the wider Resourcing portfolio as required, in order to provide a high quality service to Essex Police.
January 2017 Amended April 2019
Recruitment Vetting (RV)
The post holder will have previous experience in recruitment or a similar HR environment. They will have the ability to build strong working relationships with external agencies to maximise the opportunities to promote the role of Police Officers and other volume processes.
The post holder will be required to be self-motivated, flexible and capable of working on their own initiative, alone and as part of a team.
Exceptional verbal and written communication skills are essential as the post holder will be required to produce recruitment documentation, processes and present this to internal and external customers.
Strong organisational and planning skills with the ability to manage multiple work streams at the same time, as well as using different methods to develop the recruitment of Police Officers and volume processes.
Experience of Microsoft Office Products is essential as the holder will be required to put together PowerPoint presentations and relevant documentation.
Experience of volume recruitment.
Analyse Critically (Level 1)
I recognise the need to think critically about issues. I value the use of analysis and testing in policing. I take in information quickly and accurately. I am able to separate information and decide whether it is irrelevant or relevant and its importance. I solve problems proactively by understanding the reasons behind them, using learning from evidence and my experiences to take action. I refer to procedures and precedents as necessary before making decisions. I weigh up the pros and cons of possible actions, thinking about potential risks and using this thinking to inform our decisions. I recognise gaps and inconsistencies in information and think about the potential implications. I make decisions in alignment with our mission, values and the Code of Ethics.
Collaborative (Level 1)
I work cooperatively with others to get things done, willingly giving help and support to colleagues. I am approachable, and explain things well so that I generate a common understanding. I take the time to get to know others and their perspective in order to build rapport. I treat people with respect as individuals and address their specific needs and concerns. I am open and transparent in my relationships with others. I ensure I am clear and appropriate in my communications.
Deliver, Support and Inspire (Level 1)
I take on challenging tasks to help to improve the service continuously and support my colleagues. I understand how my work contributes to the wider police service. I understand it is part of my collective responsibility to deliver efficient services. I take personal responsibility for making sure that I am working effectively to deliver the best service, both individually and with others. I am conscientious in my approach, working hard to provide the best service and to overcome any obstacles that could prevent or hinder delivery. I support the efficient use of resources to create the most value and to deliver the right impact. I keep up to date with changes in internal and external environments. I am a role model for the behaviours I expect to see in others and I act in the best interests of the public and the police service.
Emotionally Aware (Level 1)
I treat others with respect, tolerance and compassion. I acknowledge and respect a range of different perspectives, values and beliefs within the remit of the law. I remain calm and think about how to best manage the situation when faced with provocation. I understand my own emotions and I know which situations might affect my ability to deal with stress and pressure. I ask for help and support when I need it. I understand the value that diversity offers. I communicate in clear and simple language so that I can be easily understood by others. I seek to understand the thoughts and concerns of others even when they are unable to express themselves clearly.
Innovative and Open-minded (Level 1)
I demonstrate an openness to changing ideas, perceptions and ways of working. I share suggestions with colleagues, speaking up to help improve existing working methods and practices. I constantly reflect on my own way of working and periodically review processes and procedures for continuous improvements. I adapt to change and am flexible as the need arises while encouraging others to do the same. I learn from my experiences and do not let myself be unduly influenced by preconceptions.
Take Ownership (Level 1)
I actively identify and respond to problems. I approach tasks with enthusiasm, focusing on public service excellence. I regularly seek feedback to understand the quality of my work and the impact of my behaviour. I recognise where I can help others and willingly take on additional tasks to support them, where appropriate. I give feedback to others that I make sure is understandable and constructive. I take responsibility for my own actions, I fulfil my promises and do what I say I will. I will admit if I have made a mistake and take action to rectify this. I demonstrate pride in representing the police service. I understand my own strengths and areas for development and take responsibility for my own learning to address gaps.
I take into account individual needs and requirements in all of my actions. I understand that treating everyone fairly does not mean everyone is treated the same. I always give people an equal opportunity to express their views. I communicate with everyone, making sure the most relevant message is provided to all. I value everyone's views and opinions by actively listening to understand their perspective. I make fair and objective decisions using the best available evidence. I enable everyone to have equal access to services and information, where appropriate.
I always act in line with the values of the police service and the Code of Ethics for the benefit of the public. I demonstrate courage in doing the right thing, even in challenging situations. I enhance the reputation of my organisation and the wider police service through my actions and behaviours. I challenge colleagues whose behaviour, attitude and language falls below the public's and the service's expectations. I am open and responsive to challenge about my actions and words. I declare any conflicts of interest at the earliest opportunity. I am respectful of the authority and influence my position gives me. I use resources effectively and efficiently and not for personal benefit.
Public Service (Accredited)
I act in the interest of the public, first and foremost. I am motivated by serving the public, ensuring that I provide the best service possible at all times. I seek to understand the needs of others to act in their best interests. I adapt to address the needs and concerns of different communities. I tailor my communication to be appropriate and respectful to my audience. I take into consideration how others want to be treated when interacting with them. I treat people respectfully regardless of the circumstances. I share credit with everyone involved in delivering services.
I ensure that my decision-making rationale is clear and considered so that it is easily understood by others. I am clear and comprehensive when communicating with others. I am open and honest about my areas for development and I strive to improve. I give an accurate representation of my actions and records. I recognise the value of feedback and act on it. I give constructive and accurate feedback. I represent the opinions of others accurately and consistently. I am consistent and truthful in my communications. I maintain confidentiality appropriately.
HR - Recruitment and Selection (Level 4)
Possesses basic selection interviewing skills and able to assist in the organisation of assessment centres, including assisting with the design of basic tests and other assessment tools. Provides advice on media selection and associated costs. Able to draft more complex/senior/specialist job advertisments. Able to brief and de-brief job applicants and provide feedback to internal candidates. May be qualified to administer psychometric testing. Possession of Certificate in Personnel Practice is desirable.
HR - Resourcing (Level 4)
Maintains and updates corporate workforce planning data. Undertakes establishment and structural changes on the HR database. Quality assures workforce planning data for the force, ensuring the integrity of all such data held. Possesses and enables postings across the force. Possesses a good understanding of Home Office data requirements and coding. Produces workforce planning statistics and other management information, providing commentaries and interpretation as required.
Health and Safety (Level 3)
Has a basic understanding of Health and Safety issues affecting the current role and working environment. Takes responsibility for personal safety and the safety of others. Aware of hazards and reports problems identified to line manager. Understands and minimises the physical risk of injury through the use of proper manual handling procedures.
Information Gathering and Analysis (Level 3)
Able to collect and store information relevant to own work and make sure that it is accurate, up-to-date and in line with the organisation's policies and procedures. Information gathered is sufficient for the purpose.
Information Management and Technology (Level 4)
Can conduct basic computer searches and can correctly interpret data generated. Can create and amend records, according to role requirement. Knows established rules and protocols. Understands impact of data quality, and is self-monitoring on data quality issues.
Interviewing - General (Level 4)
Has received some training in reliable interviewing techniques and is able to apply these techniques fairly, consistently and to good effect. Identifies the key issues for examination and tests these using open and probing questions. Identifies weaknesses and inconsistencies in the account and seeks clarification. Keeps good written records of the interview for future.
Knowledge of Police Environment and Policy (Level 3)
Has a basic awareness of current policing issues, the environment in which Kent Police and / or Essex Police operate and developments in the way the County is policed. Possesses sufficient knowledge of the roles of the various Areas / Departments, organisation structures and police systems to operate effectively. Understands appreciates and adheres to working procedures, practices and policies relevant to the current role. Familiar with Force goals and local business plan objectives.
Management of Police Information (MOPI) (Level 4)
Full compliance with Level 3. Has successfully completed all standard relevant Information Management and Security training package(s). Accurate use of Government Security Classification (GSC). Ensures physical and digital records are stored with appropriate security relevant to the sensitivity of the documents and has working understanding of appropriate National Retention Schedules. Is able to quality assure own records management processes as well as those of any staff for whom they have supervisory responsibility. Is aware of where to seek further support in relation to Records management within force when necessary. If nominated as an Information Asset Assistant is familiar with the NPCC Information Asset Owners Handbook.
Office Technology (Level 4)
Demonstrates advanced skills in the use of one or more office software products Able to use these packages to enhance the quality or presentation of work required within the role. Manages data files and file structures. Provides on the job training and guidance to other staff in the use of specific or specialist software, if required. Familiar with established IT rules and protocols and shows a good understanding of data protection requirements.
Project Management (Level 3)
Demonstrates an understanding of the key principles of project management. Able to assist in the management of projects within a Department or Division where the objectives, milestones and timescales have already been defined and manpower resources are limited. Will need project management support.
Risk Management (Level 3)
Demonstrates an awareness of personal risk management issues, challenges or difficulties likely to affect the post holder in the execution of their duties. Able to anticipate risks likely to affect their work and knows how to communicate the likelihood and possible impacts of such events to line managers or supervisors.